Accounts Payable/receivable Clerk - Vaughan, Canada - Blendtech

Description

The Accounts Payable/Receivable Clerk is directly responsible for performing invoice verification, General Ledger coding and data entry, in addition to the duties listed below.

• With over 100 employees and clients in over 50 countries, BLENDTECH has grown into a flexible and reliable solutions provider for the petrochemical and chemical industries, worldwide. We are leaders in quality, commitment and service. Our BLENDTECH products are globally recognized, respected and continue to push the industry forward._

• Ethics & Integrity
• Accountability & Dependability
• Detail Oriented
• Accuracy
• Organizational Abilities
• Communication
• Teamwork
• Energy & Stress
• Problem Solving
• Quality Orientation

• Manage all payable invoices/documents arriving from multiple sources.
• Verify that all material has been received against the receipt module.
• Renew vehicle license plates at the end of each year.
• Verify pricing & additional charges against purchase order(s).
• Review all payables documentation for potential errors and/or discrepancies.
• Enter invoice data in system and update/close purchase orders.
• Prepare and distribute copies of all invoices to accounts receivable for billing purposes.
• Code invoices into proper G/L account; enter into accounting system.
• Prepare weekly payables batch for cheque payments, Canadian EFT batch processing and USD wire transfers.
• Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
• Weekly process all online payments including tax payments, utilities, etc.
• File and maintain all relevant files.
• Investigate and resolve billing discrepancies or misapplied payments.
• Prepare and execute payables adjustments to vendor accounts, as required.
• Balance daily A/P batches and prepare & distribute payment reports as requested.
• Maintain all credit card files, receipts, etc.
• Prepare reconciliations on all credit card accounts monthly.
• Maintain and distribute all Esso Fleet cards.
• Prepare reconciliation on Esso account invoice/statement monthly.
• Maintain Petty Cash Fund.
• Ensure the strict confidentiality and privacy of all financial records as they relate to the organization and its business partners.
• Form payment strategies to make timely A/P payments and to take advantage of allowable discounts, when applicable.
• Organize, maintain, and coordinate office records and job files
• Prepare, review, letters, and invoices, maintain customer contact listing for the company
• Prepare code and enter A/R invoices to the correct GL Accounts, if requested
• Open and close work orders
• Regularly communicate with Project Managers
• Download and upload information to and from client specific systems as required
• Follow up on any aged Accounts Receivables in a timely and professional manner
• Accurately and appropriately file correspondence, invoices, and receipts
• Maintain all open and closed A/R files in a consistent and orderly method
• Maintain a high level of confidentiality in all interactions
• Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders
• Other duties as assigned

• Bachelor's degree in Accounting, Finance or Business Administration and a minimum of (5) years of experience or an equivalent combination of education and experience.
• A minimum of (5) years direct experience in an Accounts Payable/Receivable capacity.
• Demonstrated ability to accurately calculate, post, correct and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Must possess a high level of moral judgement for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information and preparing financial reports.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation and conflict resolution skills in order to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets and internal controls.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic able to work independently as well as maintaining a positive team attitude, excellent teamwork and team building skills

• Paid Time Off + Vacation
• Annual Bonus
• Health and Dental Benefits after 3 months
• RRSP Match after 1 year
• Educational Reimbursement

• Prolonged sitting
• Routine use of standard office equipment

This job will require periodic visits to job sites and some flexibility in terms of working hours may be required.