Administrative Liaison - Toronto, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No.

SCH II NTE

POSTED:
January 25, 2023

DEADLINE:

12:00 Noon:
February 8, 2023

Administrative Liaison - System Superintendent

Term Position

Leadership Development, Employee Engagement and

Continuous Improvement

Schedule II, Level 4

(Non-Union - 12 Month)
**$63,386 - $76,078

(It is anticipated that the term assignment will end on June 30, 2024)

**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to the System Superintendent or designate, the Administrative Liaison will provide _

- administrative leadership in a team environment to the System Superintendent and will also act as a _
- key liaison with supervisory officers, principals, vice principals, central staff, school-based staff, _
- trustees, parents and community members

Summary of Duties:

Provide assistance in fostering equity and inclusiveness in the development and implementation

of programs and services;
Provide administrative support in tracking and monitor key performance indicators within the Multi

Year Strategic Plan and Board priorities;

Support the Superintendent of Education in providing directions to schools, Learning Centres to

implement system initiatives;
Relay information to the system on policy and emergent situations and respond to inquiries

regarding Board policies and procedures and refer callers to appropriate Board staff and mediate
some situations;
Provide confidential administrative services regarding financial personnel and legal matters;
Compose, edit and prepare correspondence, templates, communication information etc;
Assist in the development of the department budgets and monitor budget expenditures utilizing

SAP;
Manage and track purchases and expenditures using SAP;
Facilitate the purchasing of equipment and resources and resources;
Research, gather, analyze and summarize data/information to assist with the preparation of

reports;
Prepare and distribute information/agendas for meetings and recorded minutes of meetings as

required;
Prepare 'bring forward' files to ensure weekly preparedness for meetings, events, etc.;
Track, compose, edit and prepare correspondence;
Attend meetings, prepare and distribute agendas, record, transcribe and distribute minutes and

follow up on action items;
Co-ordinate meetings and appointments on behalf of the Superintendent including maintaining

and updating calendar;
Liaise and share information with other Board staff and departments;

Manage, maintain office records, ensuring accuracy and appropriate cross-referencing as
required;
Manage relevant data and prepare ad-hoc/regular reports, summaries and presentations;
Receive, track, forward, respond and or follow-up all incoming mail and prioritize written and

verbal requests for information;
Provide support/back-up to other Administrative Liaisons and executive support team members as

required, working in a shared leadership model;
Provide training to the office administrators, principals and vice-principals related to system

initiatives, policies, procedures, and protocols;
Implement and monitor system initiatives such as new budget building process and new data

management (filing) systems
Attend regular meetings with executive support staff to ensure understanding of new items and

initiatives (ie. Approvals at Executive Council table, upcoming support requirements, etc.);
Respond to calls from parents, principals, trustees, media, staff, other educators, City

representatives, representatives from other associations and organizations, members of the public
and the community in a timely manner;
Welcome and assist all visitors to the office in accordance with the Board's service excellence
standards;
Support the department in providing direction to schools and central departments to implement
system initiatives and directives

Provide support to special projects as required;
Other duties as assigned.

Qualifications:

Secondary school diploma plus one-year additional course work in Business Administration with

four years of progressively responsible administrative experience in an educational setting
handling a broad range of administrative matters, including composing and editing
correspondence, tracking and monitoring departmental budgets, taking and transcribing minutes
and preparing agendas, etc., or an equivalent combination of education and experience;
Understanding of the lived experiences of communities in the TDSB and demonstrated
commitment, competency and understanding of equity, human rights, anti‐racism, anti‐Black
racism, anti-Indigenous racism, anti‐oppression issues and the dismantling of systemic inequities;
Proven ability to communicate effectively (both orally and in writing) with staff, community,
parents, students and external organizations;
Proven ability to organize and co-ordinate a diverse number of projects;
Proven ability to deal with difficult situations a