Project Administrator - Calgary, Canada - Bluelime Technical Services

Bluelime Technical Services
Bluelime Technical Services
Verified Company
Calgary, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description
Job Description - Program Controls Officer


The Program Controls Officer role is primarily responsible for assisting the Project Manager with administering and controlling all aspects of the transformation program.

This role will also be responsible to provide administrative support to the Enterprise Asset Management team.

Program Controls Officer role responsibilities (80%):

  • Support the Project Manager in developing and maintaining project plans, charters, deliverables and schedules
  • Facilitate weekly meetings with team members to track project deliverables
  • Identify trends and root causes of deviations against the baseline project plans and recommend remedial actions
  • Track and maintain project change logs
  • Track project invoicing and payment schedules
  • SharePoint team site administration and records management
  • Produce and assist with communications and design of PowerPoint, Word and Excel documents
  • Coordinate meetings with project stakeholders

Administrative role responsibilities (20%):

  • Provide administrative support to the Enbridge Asset Management team as required
  • Handle a wide range of duties, tasks and requests as well as anticipate needs or issues
  • Review ways of working and collaborate on improvements
  • Coordinate travel arrangements
  • Expense report submission and administration
  • Submitting requests for the team via the IT system. E.g. onboarding & offboarding as required
  • Coordinate agendas and take minutes at EAM and working group meetings

MUST HAVE:

  • Senior Project controls and administrative support expertise, minimum 5 years
  • Flexibility and ability to work at a fast pace, managing competing priorities, often while working independently
  • Solid interpersonal and communication skills across all levels of the organization
  • Solid organizational skills and attention to detail
  • Ability to learn tasks quickly and become efficient in a short period of time
  • Excellent time management skills and the ability to prioritize
  • Ability to perform work with constant interruptions
  • Ability to handle confidential material and treat accordingly
  • Proactive and selfmotivated
  • Team mindset

NICE TO HAVE:

  • Experience in technical writing
  • Ability to influence and engage others
  • Qualifications in marketing/communications/project management
  • Experience with event management/planning
  • Knowledge of Agile fundamentals

Working Conditions:
Some travel, within North America, is required


Job Type:
Fixed term contract

Contract length: 12 months


Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

Experience:

- senior project controls and administrative support experitse: 5 years (required)


Work Location:
In person
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