Legal Administrative Assistant - Toronto, Canada - Rousseau Mazzuca LLP

Rousseau Mazzuca LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_Legal Administrative Assistant _
About the Opportunity

We are looking for a Legal Administrative Assistant who is energetic, detail-oriented and highly organized to support our diverse group of Lawyers and Law Clerks/Paralegals.

You will report to the Office Manager.

Key duties include:

Answering telephones, including managing the phone when a lawyer is in a meeting;
Initial Client Intake;
Drafting, proofreading, and editing correspondence;
Practice management: Opening and closing files, takes initiative on establishing effective filing and organization system;
General administrative tasks such as docketing, photocopying, scanning etc.
Taking instruction, prioritizing incoming work, following through on assignments and managing ongoing tasks;
Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm;
Managing lawyers' calendar, booking meetings & court appearance;
Preparing covering letters, correspondence based on precedent;
Assist in bank runs and other administrative duties as required.

Qualifications:

Minimum of 2 years' experience working in a customer service role;
Must be a graduate of a recognized Legal Secretarial or Law Clerk Program from an accredited institution or equivalent experience;
Have the ability to deal with pressure in a calm manner, as well as changing priorities and multitasking, and be open to constructive feedback and learning and employing new concepts and work styles;
Ability to excel in a deadlinedriven environment and willingness to work after hours (core: 9:00 a.m. to 5:00 p.m.), sometimes on short notice, in order to meet cutoff dates;
General knowledge of court forms, court processes and procedures, and the Rules of Civil Procedure is an asset but is not required;
Strong organizational skills;
Knowledge and experience in general legal office procedures, systems, file management and policies are required, including file opening and conflict procedures;
Ability to work well in a team, and work independently with minimum supervision when required.

Job Types:
Full-time, Permanent

Benefits: