Program Assistant - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Continuing Studies- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 27 February 2024- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $4, $4, Additional Posting Information:

N/A
Salary posted will be pro-rated based on FTE
Classification
PB8
Hours of Work
Monday to Friday, 8:30 am
4:30 pm
Start Date
3/1/2024
End Date
12/31/2024
Employee Group:

CUPE 95

Term # of Hires Needed 1
Category
Administrative and Support Services
About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, worldclass research and commitment to civic engagement.

_ This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule_

Job SummaryReporting to the Manager, Homestay, English Language Centre (ELC), the Program Assistant (Assistant) initiates and performs a variety of administrative tasks supporting the Homestay Program. The Assistant works closely with and receives guidance from the Homestay Coordinators. The Assistant must also work independently and possess an excellent understanding of the English Language Centre, the Division and the University policies and procedures.

Working with the Manager, Academic and ELC Curriculum Coordinators, the Assistant provides support to the ELC Academic unit by assisting with provisions of teaching/learning resources, managing the library database, inventory control, ordering books and materials.

The Assistant responds to a broad range of queries from staff, students, English language instructors, host families and many outside stakeholders.

Job Requirements
Experience:

This position requires a level of education, training, and experience equivalent to 3 years' experience working within a comparable environment.

Preference will be given to applicants with:

Knowledge of UVic policies, procedures and regulations regarding students;
Knowledge of UVic systems, including DCS' Student Information System (OASIS), Brightspace, FAST and Banner

Equivalent combinations of education and experience may be considered.

Knowledge, Skills and Abilities:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Basic understanding of accounting principles;
Office Administration skills managing processes, tracking resources, calendaring, purchasing supplies;
Detail oriented, accurate and organized;
Understanding Freedom of Information and Privacy Protection
Ability to work under pressure in a fastpaced environment
Ability to use good judgment, resourcefulness, diplomacy, sensitivity and discretion while managing workflow;
Ability to provide exceptional customerservice;
Ability to communicate effectively including crosscultural communication
Ability to develop and maintain positive relationships;
Proficient with Microsoft Office, Word, Outlook, Excel, PowerPoint;
Ability to take initiative and to problemsolve.
Aptitude for technology

Competencies

Focus on Qualitycontinuously monitor the quality of work, and where possible, identify opportunities to update systems, spaces, processes and policies to maximize efficiency and improve how things are done.
Remain Agileadapt to changing business needs, conditions, and work responsibilities. Develop Partnershipsidentify ways to promote collaboration, partnership and crossdivisional activities that share knowledge and pool resources to get things done.

We acknowledge and respect the Lək̓wəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓wəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.