Admin Assistant - Toronto, Canada - Unity Health Toronto

Unity Health Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond.

Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education.

Join our team in our mission to continue to put patients and families at the center of everything we do, in the role of Genetic Counsellor.

DUTIES & RESPONSIBILITIES:

Responsible for greeting visitors, answering all calls and responding to inquiries and/or directing calls as appropriate.
Schedules meetings, books rooms through the hospital's Scheduler Plus system, records and distributes minutes, agendas and other materials
Provides excellent customer service and serves as a frontline representative and communication relay person
Creates employee health files (electronic and hard copy)
Maintains files and staff database summaries for training and certification
Continuously seeks opportunities for quality improvement to ensure optimal departmental operations
Any other responsibilities as requested by the Manager.

QUALIFICATIONS:

Minimum of 2 years administrative/secretarial or relevant experience in a Hospital setting required
Proven computer ability with advanced knowledge of Microsoft Word, Access, PowerPoint, Excel, Outlook Electronic mail, SMH systems including scheduling system and payroll
Previous experience in a clinic and/or hospital setting preferred
Excellent interpersonal, communication and organizational skills
Knowledgeable in managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
Experience in coordination meetings, teleconferencing, webcasts, etc. with a variety of stakeholders
Ability to employ highly organized and systematic work habits
Ability to work independently and to manage competing workloads
Demonstrated initiative and is a selfstarter
Demonstrated ability to problem solve and multitask in a busy environment
Demonstrated ability to work cooperatively in a team environment
Demonstrated commitment to providing exceptional customer service
Must have excellent attendance/punctuality record