Surgical Office Assistant - Winnipeg, Canada - Heartland Fertility Clinic

Heartland Fertility Clinic

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Full Job Description

Position Title:
Surgical Office Assistant (SOA)

Job Status:
Full Time, Monday - Friday

Reports to:
Administrative Billing Manager and Clinic Business Operations Manager

About Us:

At Heartland Fertility and Gynecology Clinic, we strive to provide support, knowledge, choices and treatment for our fertility patients, ultimately helping them achieve their goal of becoming parents.

We are a busy fertility clinic, the only one in all of Manitoba. We have been helping individuals achieve their dreams of family for more than 20 years. This is your opportunity to be part of this miraculous journey.

Your Role:

Responsibilities:

Managing the physician's surgical schedules and templates.
Booking all surgical procedures for patients including all aspects of the surgical process:
Pre-Op Forms and Examination
Ensuring patients complete the pre-op requirements for surgery. Ensuring the surgical centre/hospital receives all required pre-op information in a timely and efficient manner.
Booking of OR Slate communication with surgical centre/hospital.
Booking of postop appointments
Consistent, concise and clear communication with patients regarding all processes and timelines for all aspects of the surgical process.
Managing the Surgical Waitlist for multiple physicians.
Triaging and answering patients surgical inquires
Ensuring physicians surgical slates are full.
Managing the physicians clinic "oncall" schedule.
Managing the residents rotation schedule in clinic.
Assisting the Clinical Office Assistant (COA) with duties as needed
Establishing cooperative relationships and liaising with patients, physicians and surgical centres/hospitals.
Cleaning, sterilizing, packaging and autoclaving medical instruments.
Assisting physicians when required.
Coverage at the front desk if/when required.
Completing all tasks as assigned.
Other duties as assigned.

Experience/Position Requirements:

Minimum 2 years of Surgical Slating experience required.
Medical Office Assistant or Unit Clerk Certification Required. Previous work experience relevant to the field will be considered if no certification.
Experience with PART and SWIM an asset.
Knowledge of Women's Health medical terminology.
Experience using EChart and EHub would be an asset.
Excellent and efficient computer, communication, and organization skills
Experience with Accuro is required.
Must be able to work effectively and productively both independently and as part of the Heartland team
Ability to multitask as needed.