Property Administrator - Toronto, Canada - GWL Realty Advisors

GWL Realty Advisors

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About GWL Realty Advisors:

GWLRA is a leader in both the commercial and multi-residential real estate industries.

Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

We're looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment:

RESPONSIBILITIES:

Payment Processing:

Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants' accounts on Yardi7s
Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
Prioritize property operating expense invoices that require immediate payment
Maintain control logs of property utility, property tax, leasing and capital expenditure invoices;
Oversee the tenant charge back cycle including preparing authorization agreements, tenant billings and collections

Reporting:

Preparing, processing, and submitting monthly accounting reports such as payables, budget variance, purchase order and accounts receivable aging.
Copy payable invoices and maintain an accurate filing system for audit and reference
Complete variance explanations for the monthly property reports
Maintain utilities consumption and costs tracking sheets

Administrative Support:

Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, files, expense reports, and various administrative duties.
Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
Maintain records and tracking databases relating to building contracts, procurement, storage, telecom and parking agreements
Provide back up for administrative team as needed.
Assist with building certifications as required (BOMA Best, LEED, Fitwel, etc.)
Assist with tenant appreciation events and communications

Tenant Communications:

Handle a variety of internal and external vendor inquiries regarding invoice payments
Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements

QUALIFICATIONS:

2 + years of experience in property administration/real estate property accounting
Current enrollment in BOMI RPA program is considered an asset
Post secondary education in related discipline
Proven organizational and multitasking skills; able to cope with changing client needs and deliver successful results within the time frame
Exceptional communications, organization, interpersonal and time management skills
High initiative, professional, and flexible

What We Offer:

3 Weeks of Vacation per year
3 Paid Personal Days per year

- $400 to use towards wellness spending account (until Dec 31st, 2023)

Up to $2,000 annual Education Allowance
Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs

'What we Offer' section only applies to full-time employees.

Our Business:

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity:

GWL Realty Advisors is an equal opportunity employer.

It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws.

We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.