Accounts Payable/accounts Receivable Administrator - Toronto, Canada - Halltech Inc

Halltech Inc
Halltech Inc
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job Purpose:

The Accounts Receivable/ Accounts Payable Administrator is accountable for all aspects of the accounts receivable and accounts payable process.


Key Accountabilities:


  • Ensure complete AP/AR cycle in a timely and accurate manner for both trade payables/receivables and miscellaneous.
  • Process chequerun and ACH for US and CAD supplier invoices from different sources.
  • Verify invoice price with PO prices and follow up with manager on any price discrepancies and any missing vendor invoices.
  • Reconcile accounts payable and receivable ledger to ensure that all payments are accounted for and properly posted and all shipments have been invoiced accurately.
  • Confirm sales pricing, prepare, and send both US and Canadian invoices to customers in a timely accurate manner.
  • Verify discrepancies and work with other departments to resolve invoicing and billing issues
  • Regular review of AR aging summary and follow up on past due invoices and short payments by sending bill reminders and contacting customers.
  • Ensure customer terms are verified and approved before releasing orders for shipments by reviewing prior day pick list and customer accounts.
  • Keep track of container deposits and refunds.
  • Process RGA's, customer credits after approval by management
  • File all AP/AR invoices and ensure end of year change file over.
  • Ensure daily, sorting, review and recording/deposit of cheques received.
  • Assist the Accounting Manager when needed (journal entries, Yearend reviews, Inventory count, bank reconciliation )
  • Work with Subsidiary (Polycol) to resolve issues.
  • Backup for Accounting staff and order desk.
  • Assist with reception duties (answering and transferring calls, couriers, mail, ordering supplies.)
  • Additional duties may be assigned as required

Qualification, Skills and Experience:

Ÿ Minimum -Completion of College Diploma in Accounting or Degree in Accounting

Ÿ Minimum of 5 years of experience with full cycle accounts payables and receivables preferably in a manufacturing company; (an equivalent combination of education and experience may be considered)

Ÿ Ability to work from office 5 days a week.

Ÿ Working knowledge with journal entries, bank reconciliation, working with auditors

Ÿ Must possess excellent communication (verbal and written)

Ÿ Must be detailed oriented possess analytical skills

Ÿ Must be discreet, and have strong work ethic

Ÿ Proven ability to maintain confidentiality

Ÿ Must have problem solving skills.

Ÿ Eager to learn, have a strong sense of urgency and the desire to contribute to the team

Ÿ Experience with using ERP (Enterprise Resource Planning) systems

Ÿ Proficient in
QuickBooks

  • In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, Halltech Inc is an equal opportunity employer who is committed to providing an inclusive and barrier free recruitment and selection process. Applicants should advise Human Resources if they require any type of accommodation during the recruitment process._

Job Types:
Full-time, Permanent


Salary:
$45,000.00-$48,000.00 per year


Benefits:


  • Casual dress
  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Vision care
  • Wellness program

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

Experience:

- vendor management: 5 years (required)

  • Accounts payable: 5 years (required)

Work Location:
One location
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