File Clerk - Toronto, Canada - Ministry of the Solicitor General

Ministry of the Solicitor General

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you have experience with records management and filing practices? If so, bring your administrative skills to the Toronto South Detention Centre and provide file maintenance services and clerical support duties in Ontario's largest maximum security detention centre.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?:

Maintain a filing system according to Ministry and institutional procedures/practices for file retention, confidentiality, and security
Maintain a records keeping and charge out system
Prepare inactive files for shredding and/or forwarding to Archives
Perform various clerical duties such as typing labels, photocopying, shredding, etc.

How do I qualify?:

Filing and Administrative Skills:

You have knowledge of and experience with records management and filing procedures (including indexing and coding used in filing activities) in order to maintain a filing system
You are able to ensure the confidentiality and security of files
You have experience using various office equipment such as photocopier, shredder, fax machine to provide clerical support duties

Analytical Skills:

You can file materials according to preassigned coding, retrieve a variety of information, and track files
You can identify issues and refer to the supervisor as needed

Communication and Interpersonal Skills:

You can respond to routine enquires regarding files as well as request documents
You are able to provide helpful and courteous service to other institutional staff

Additional Information:

Address:

1 Permanent Full Time, 160 Horner Ave, Etobicoke, Toronto Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
37
Category:
Administrative and Support Services
Posted on:
Monday, June 5, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.