Council Support Services Assistant - Ottawa, Canada - City of Ottawa

City of Ottawa

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 12015

Department:
Office of the City Clerk

Service:
Council & Committee Services

Branch:
Council Support Service Branch

Employment Type: 1 Temporary Full Time Position (Up to 1 year)
Work Hours: 35 hours per week

Affiliation:
Non Union/Non MPE

Salary Information:
$54 130,44 - $63 330,54 annually (2024 rates of pay)

Location: 110 Laurier Avenue West

City:
Ottawa, ON

Job Category:
Administrative and Support Services

Application Close: 19/03/2024

JOB SUMMARY:

The Administrative Services units provide administrative, financial, human resources, information technology, information management and other operational support services to the Offices of the Mayor and Members of Council in accordance with the Municipal Act, 2001.

You are responsible for providing a wide variety of complex and confidential administrative tasks in support of the Council Support Services Unit, and providing other departmental support as appropriate.

Duties and responsibilities include conducting research, compiling documentation and data in support of unit requirements, creating and updating databases, and drafting correspondence to Elected Officials.

You also serve as a point of contact for Elected Officials, the public and city staff for providing an initial response to standard inquiries and directing non-standard inquiries.

EDUCATION AND EXPERIENCE:

Completion of Grade 12

Minimum of 2 years of general office experience with emphasis on reception function

KNOWLEDGE:

Office practices and procedures, including records management
Sound knowledge of the branch's programs and structure combined with good knowledge of the department and general knowledge of the city at large
Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES:

Utilize computer programs such as Word, Excel, PowerPoint and OrgPlus
Gather and compile statistical information
Type accurately at 60 wpm
Communicate effectively both verbally and in writing
Use tact, discretion and confidentiality, combined with reliability and good judgment
Good oral communication skills
Exercise initiative under general direction

WHAT YOU NEED TO KNOW
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_You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions

_:

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at , extension 47411.