Manager Facilities Management Fac - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job ID: 46013

Job Category:
Buildings, Property Operations & Real Estate

Division & Section:
Corporate Real Estate Management, FM Client Buildings

Work Location:1050 Ellesmere Road, Toronto, ON

Job Type & Duration:
Full-time, Permanent

Salary:
$122, $163,639.00, TM2335, WG8.0

Shift Information:
Mon-Friday, 35 hours per week

Affiliation:
Non-Union

Number of Positions Open: 1

Posting Period: 06-MAY-2024 to 20-MAY-2024

Client Building Portfolio

To oversee the operation and facility management of client buildings, including maintenance, engineering support, capital project management delivery support, as well as both preventive and demand maintenance.

Major Responsibilities:

The Manager of Facilities Management reporting to the Director of Facilities Management, will manage a multidisciplinary team and develop section policies, programs and administrative systems to ensure the delivery of high quality, timely and cost effective solutions to multiple agencies, boards, commissions and divisions within the City. This position contributes to establishing and implementing divisional policies and procedures as well as resolving specific operational issues.
Manages a team of professionals that delivers high quality, timely and cost effective services and best practice solutions to operating units that may require a wide range of facility planning and capital construction services.

Included but not limited to:
client consultation; cost benefit analysis; feasibility studies; technical review; budget estimates; forecast, develop, and implement short and long term financial budgets related to facilities requirements; accommodations and facility planning services; design and CADD support, procurement assistance; implementation, post construction reviews and warranty issues

Develops a citywide, comprehensive, prioritized Capital Asset Management Program (i.e. "State of Good Repair" budget) and that the program forms the basis of the Capital Budget submission for all facilities maintenance and rehabilitation
Ensures efficient day to day operation, cleaning and maintenance of all facilities. Administers the supervision, planning, direction, evaluation and implementation of the Preventative Maintenance Program for general repairs and/or replacement of all equipment and systems to ensure uninterrupted service to City facilities
Determines staff resource requirements, financial and operational plans
Manages and leads a multidisciplinary team of union and nonunion staff including recruitment, selection, all matters related to labour relations issues, performance appraisal, training and professional development to ensure skilled and competent resources
Prepares, monitors and reconciles an operating budget, and the capital project budgets as required
Develops and implements project control systems, cost evaluation methodologies, performance evaluation criteria for consultant selection in accordance with approved Corporate Policies and guidelines
Ensures capital projects are completed on schedule, within budget and with the required scope of work
Liaises and works collaboratively with clients to ensure that their needs are identified and achieved consistent with Service Level Agreements
Prepares reports for Council and the various Committees
Manages the development and implementation of Corporate Standards relative to facilities management
Develops strategic policies and programs to meet the long term needs of the Division
Oversees the preparation of specifications and contracts to carry out capital and operating projects and service contracts
Implements & administers procurement strategy for the Division
Develops, implements and maintains performance evaluation for contractors and consultants
Develops and analyses policies, guidelines & standards to continuously improve business processes
Performs other related duties as assigned

Key Qualifications:

Postsecondary education in Planning, Engineering, Architecture, Facilities, Construction, Project Management or a suitable equivalent combination of education and experience.
Demonstrated experience in managing a large, multidisciplinary team of unionized, technical and professional staff with experience leading, motivating, coaching and developing employees.
Extensive experience in facilities project and/or program management for multiple client divisions with varying needs based on their operational requirements including emergency services.
Extensive working knowledge of building planning and design principles, concepts and procedures.
Extensive working knowledge in all aspects of building systems; heating, ventilating and air conditioning systems; security systems and accessibility.
Comprehensive knowledge and implementation of common building operational policies and various related Acts/codes/standards, i.e. the electrical code, plumbing code, TSSA, Fire Code, B