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    Executive Assistant, General Counsel - Toronto, Canada - George Brown College

    George Brown College
    George Brown College Toronto, Canada

    3 weeks ago

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    Description

    Competition Number: REQ 6074

    TITLE: Executive Assistant, General Counsel

    DIVISION: General Counsel's Office

    SALARY: Payband 8, $66,908 -$83,635 per year

    LOCATION: 230 Richmond Street East

    STATUS: Admin Contract

    EFFECTIVE DATE: Immediately

    CLOSING: Open until filled.

    LandAcknowledgement

    George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

    Equity Statement

    George Brown College is committed to creating and sustaining an equitable and inclusive learning and working encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

    GBC Vision

    To be a college renowned for its inclusion, excellence, relevance, impact, and leadership.

    Position Description:

    Reporting to the GeneralLegal Counsel, the Executive Assistant, General Counsel coordinatesand manages the day-to-day administrative and operational support for theOffice of the General Legal Counsel. Theincumbent provides Human Resources support and manages the financialadministration of the office.

    Key responsibilities:

  • Coordinates and manages the day-to-day support for legal services as directed by the General Legal Counsel.
  • Organizes workload and deadlines and manages the calendar for the General Legal Counsel.
  • Receives, assesses, and responds to incoming requests for legal advice and support, and directs new files appropriately.
  • Designs, implements, and oversees the legal file management system.
  • Establishes and maintains legal database architecture, for example, working files (paper and electronic), precedent folders, claims chart, Access to Information requests, templates for legal agreements, etc.
  • Manages and coordinates legal filings and corporate searches.
  • Conducts basic legal research; analyses, synthesizes, organizes, and presents research findings to the General Legal Counsel for review.
  • Process access to information requests in accordance with FIPPA and maintain and submit the relevant reports.
  • Draft correspondence on behalf of the General Legal Counsel for their review.
  • Establishes and delivers a high service standard to meet expectations of internal and external users of the facilities.
  • Manages the financial administration of the office in consultation with the General Legal Counsel.
  • Processes invoices and monitors funds in the General Legal Counsel cost centre.
  • Manages quarterly forecasting process; drafts letters, liaises with administrative staff external to the College to obtain responses, and presents responses to the General Legal Counsel.
  • Works closely with the General Legal Counsel in conducting formal reviews of all accounts, projects, and plans for subsequent budgets and keeps the General Legal Counsel apprised of any adjustments and reallocations.
  • Coordinate and provide support to other senior staff and/or law students in the office.
  • Manages the hiring, onboarding, and training of current and new staff.
  • Facilitates the coordination of meetings, visits and special events initiated or involving the General Legal Counsel.
  • Determines, arranges, and secures logistic and resource requirements. Provides onsite management and support as appropriate to ensure the efficient conduct of these activities.
  • Submit expenses and orders office supplies on behalf of General Legal Counsel.
  • Provide remote support to General Legal Counsel and other senior staff as requested.
  • Works collaboratively with other Executive Assistants across the College and liaises with support staff at external law firms, courts, tribunals, external agencies, etc.
  • Other duties as assigned.

    • Educational and Experience Requirements:

  • Three-year Diploma or Degree from a recognized post-secondary institution, Business Administration, Office Administration, Legal Assistant training, or related field.
  • A Paralegal Certificate is an asset.
  • Minimum five (5) years' experience in an in a legal office setting. Experience in the public and/or education sector would be an asset.
  • Project and event management/coordination and budget management experience is an asset.

    • Skills and Attributes:

  • Cultural intelligence regarding working in the public sector.
  • Knowledge of and ability to apply the principles of Equity, Diversity, and Inclusion.
  • Knowledge of academic and administrative processes and procedures including the ability to handle sensitive and confidential issues and materials appropriately.
  • Ability to relate well to internal clients (, students, faculty, and staff); and to prioritize and ensure completion of work in a fast-paced environment.
  • Knowledge of the College policies, operations, and organizational structure is highly desirable.
  • Microsoft Office computer skills with expertise in Teams, Word, Excel and Power Point and the initiative to use emerging technologies.
  • Excellent problem-solving skills, analytical, and conflict resolution are required.
  • Knowledge of Freedom of Information and Privacy (FIPPA) and Personal Health Information Protection Act (PHIPA), and Intellectual Property and Trademark management is an asset.
  • Highly developed organizational skills and proven ability to prioritize competing deadlines.
  • Excellent customer service, interpersonal, communication (oral and written) skills with the ability to develop positive working relations across multiple business units.
  • Ability to deliver high quality documentation paying attention to detail in the environment of tight timelines is required.
  • Solid collaboration and teamwork skills.
  • Willingness to work extended hours periodically as required.

    • Interview process may consist of a practical skills component.

    Notes:

  • The College requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
  • GBC employees, please use to apply via our internal site using your GBC credentials for consideration.

    • About Us:

    prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a . See why we are consistently ranked as one of .

    George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

    George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

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