Legal Assistant - Toronto, Canada - McCarthy Tétrault LLP

McCarthy Tétrault LLP

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of
_Canada's Top 100 Employers_ and one of
_ Canada's Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism.

We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Legal Assistant (Business Law), you will be:

Documents_
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
File and Time Management_
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Updating calendars for assigned lawyers, including their meetings, appointments, due dates and clientrelated activities.
Lawyer / Client Support_
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.

Updating contact names and addresses in the client database on a regular basis.

Coordinating client meetings, including scheduling rooms and arranging for needed catering or audiovisual equipment.
Mail, Fax and Phone Reception Functions_
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions_
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.

Working with Finance to coordinate new Client and Matter openings (KYC);

Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.

Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.

Other_
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
Indepth knowledge of business and legal terminology.
Ability to provide excellent and timely service to clients and colleagues by understanding their needs and using available resources.
Ability to work effectively with others by being flexible, respectful, communicating clearly, and proactively sharing knowledge and offering assistance.
Demonstrates relevant expertise, critical thinking skills and initiative to consistently deliver quality work.
Walks the talk, respects individual differences, and supports the Firm's interests.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages twoway feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.