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New Westminster

    Senior Manager and Manager - New Westminster, BC, Canada - Douglas College

    Douglas College
    Douglas College New Westminster, BC, Canada

    1 week ago

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    Description
    Senior Manager, Payroll Services and Systems
    Interested applicants must submit their application and all required documents online on the Douglas College Career Site .
    Position Title Senior Manager, Payroll Services and Systems

    Control Point:
    $128,219; Placement within a salary band is typically up to the Control Point based upon a review of skills, experience and internal equity. The College may place over the Control point in limited circumstances.
    Regular/Temporary
    Regular/Temporary Regular
    Employment Type Full-Time
    Day of the Week Mondays to Fridays
    Shift

    Regular hours of work are 8:30 am – 4:30 pm, Monday to Friday, however occasional evenings and weekends may be required.

    Douglas College (DC) is committed to supporting a healthy work/life balance for Employees.

    As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).

    The Senior Manager, Payroll Services and Systems has overall responsibility for the strategic leadership and direction for Douglas College's in-house payroll services.

    The Senior Manager reports to the Director, Finance. Reporting into this position includes the Manager, Payroll Services and Systems, a Payroll Supervisor and Payroll Specialists.

    Key responsibilities include the preparation of confidential, sensitive, accurate and timely reports to support decision making by the Senior Administration of the College.

    The Senior Manager applies systems thinking to further develop and enhance upon payroll systems and services through opportunity identification and implementation.

    In doing so takes a leadership role for the unit to improve related business processes that cross College departments.

    The Senior Manager participates in long range planning by developing a vision for the unit in alignment with the Douglas College Strategic Plan.

    By keeping abreast of emerging topics and trends in the legislative environment that affect payroll and benefits, the Senior Manager is a collaborative strategic partner with Human Resources and Financial Services, offering a collaborative approach to amending business practices and change management.

    Payroll Services

    Oversee the payroll unit to ensures the College's compliance with federal and provincial legislation, government policy, and collective agreement provisions related to position responsibilities;

    Identifies challenges with interpretation or implementation of collective agreement provisions and provides support in analyzing payroll and benefit costs for collective agreement bargaining.

    Ensures current knowledge of technical developments in payroll legislation and practices; Coordinates the execution of payroll for the Administrator group.

    Ensures that remittances are made by the Manager, Payroll Services and Systems.

    Payroll Information System

    Along with the Director, Finance participates in the planning, developing, and implementing payroll information system that meet the information needs of the College; Protects the integrity of College financial and payroll data and to safeguard College assets by monitoring the system through the review of reports and design of internal controls.

    Is well versed and ensure compliance with the College's Information Integrity Policy.
    Payroll Operations and Financial Planning

    Through the Manager, Payroll, Services and Systems oversees the unit and ensures professional management of payroll operations ;
    Develops reports, drafts policies and procedures that provide for planning and monitoring of College payroll and benefits costs. Monitors the unit's portion of the College budget. Ensures that the College's financial management policies, signing authorization and system of internal controls are strictly adhered to;

    Carries out special management projects which may be confidential or highly sensitive in nature; Prepares monthly management reports, develops and reports on relevant key performance indicators (KPI's) for the organization.

    Ensures the effectiveness and competence of the payroll team members in their areas of responsibility through selecting, developing, evaluating and disciplining direct and indirect reports, as needed.

    With the Director, Finance prepares workforce plans to meet current and anticipated future needs of the unit, including through human resource strategies that optimize staff roles and contributions;

    Demonstrates leadership in Enterprise Risk Management, ensures the payroll team is well versed in their risk management responsibilities by performing operational risk assessments and developing risk mitigation plans.

    Maintains the unit's risk register;
    Contributes to the development and annual updating of the unit's Business Continuity Plan. Champions and inspires a team committed to the vision, goals and priorities of Douglas College, emphasizing the importance of inclusion, respect, equity and accessibility as integral components of all College operations, services and campuses;

    Ensures the review and development of College policies and procedures to improve efficiencies in the delivery of quality services within and across departmental boundaries.

    Prepares payroll guidelines to ensure consistency of payroll services;
    Ensure that the unit is well versed and in compliance with public sector privacy legislation. Responsible for the unit's adherence to the College's Records and Information Management Policy;
    Ensures redundancy in core operational knowledge with the Manager, Payroll through professional development and cross training. Ensure that management's operational handbooks are kept current;

    Represents the College with external auditors and regulatory bodies; A Bachelor's degree in Accounting, Business Administration, professional accounting designation ( CPA , Canada) and Certified Payroll Leadership Professional ( PLP , Canada) designation.

    A minimum of seven (7) years of in-house payroll services experience at a mid to senior management level in a public sector entity.

    An equivalent combination of education, training and experience may be considered.

    Demonstrated knowledge, ability and experience in the design, development, management and maintenance of data collection and payroll systems in a computerized environment.

    Ability to troubleshoot issues associated with payroll information systems.

    Demonstrated management experience at a mid to senior level in a large complex business or post- secondary educational setting including experience in supervision and administrative management.

    Ability to write professional briefing notes and executive summaries.
    Extensive knowledge of payroll regulations and issues of compliance.
    Demonstrated ability to interpret and apply policies and regulations.
    Excellent planning, organizational and administrative skills. Demonstrated Advanced Excel skills and strong analytical skills.

    In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

    Interested applicants must submit their application and all required documents online on the Douglas College Career Site .
    Required fields are indicated with an asterisk (*).
    ~
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