Executive Assistant - Calgary, Canada - Forge Performance Group

Forge Performance Group

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Forge Performance Group is a Talent Management solutions team dedicated to providing our clients with highly skilled professionals well-matched to unique hiring needs, culture and goals.

Our client is currently looking for an Executive Assistant & Project Specialist in Calgary, AB
.

Position:
Executive Assistant & Project Specialist

Location:
Calgary, AB

*Hiring ASAP*The Executive Assistant & Project Specialist will provide exceptional internal support to a high performing group of Advisors specializing in the office asset class.

_ Summary of

Essential Job Functions:
_

Proposals and Presentations

Work with Advisor(s) to create and prepare content for proposals direct or in response to RFI's and RFP's
Work with Advisor(s) and Sales Assistant(s) on project coordination and execution of proposals and CIM's etc.
Assist in the development of listing pitches/presentations (e.g. gather maps, surveys, other applicable research see below under Market Knowledge for more details)

Market Knowledge

Prepare surveys (lease and sales comparables, availabilities)
Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research)
Coordinate market reports and conduct basic comparative analyses, when required
May review leases and title documents; create summaries or abstracts

Marketing Projects

Strategize, initiate and manage overall marketing campaign/plan as it relates to Advisor(s) listing (schedule digital and social media updates and broker events, etc)
Maintain records of correspondence, complete marketing update reports and client activity reports
Maintain property listings on various websites
Update Advisor' recent transactions on website and other locations as advised

Ongoing Governance

Coordination of information for clients, availability information, required documentation, dealing with ongoing or closing issues, critical date management and organizing meetings
Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates)
Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts)
In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM)
Complete companyrelated expense and project spend reports
Compliance Expertise (FINTRAC, Anti-Spam Legislation, Real Estate Board requirements

_Qualifications & Knowledge:
_

Minimum 45 years of related experience.
Post Secondary diploma is preferred.
Previous realestate experience is an asset
Strong financial analysis skills would be considered an asset
Strong computer skills, including intermediateadvanced knowledge of Microsoft Office products (Outlook, Word, Excel). InDesign knowledge is considered an asset.
Experience conducting research through MLS, MPAC, RealNet and/or the Internet is required
Exceptional administrative skills, demonstrated ability to prioritize and handle multiple tasks in daytoday work in an accurate manner required.
Experience in the commercial realestate sector or related industry required.
Strong planning & project management skills
Demonstrated professional and courteous interpersonal skills (Telephone & Inperson)
Discreetunderstands when confidentiality is required
High level of attention to detail, energy & initiative
Works well independently as well as part of a team.

This position is an in-office role located in Calgary, AB.