Site Administrator, Pickering On - Toronto, Canada - Brookfield Properties

Brookfield Properties

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location

Toronto Steeles Avenue East, Suite 100

Business

As part of Brookfield Asset Management — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound ESG practices to the planning, development, and management of buildings everywhere.

From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

We redefine how home and life come together for over 60 years.

At Brookfield Residential, a leading North American land developer and homebuilder within the Brookfield Properties family, we have had one goal in mind - to create the best places to call home.

From the development of award-winning vibrant communities to the building of well-designed homes and commercial properties, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.

Learn more

If you're ready to be a part of our team, we encourage you to apply.

Job Description:

Your Team

The Construction Site Administrator, Pickering ON (8 to 12 Month Contract) reports directly to the Superintendent and is part of a dynamic team dedicated to the success of the project.

This Role oversees the efficient administrative process, which supports the Site Superintendent and construction team and helps ensure great customer experiences.

The Brookfield Customer Experience is visible in all that we say and do.

It is the way we treat each other, our trade and consultant partners, our suppliers, municipal officials, and ultimately our home buyer-owner.

At Brookfield, we provide all the tools needed to deliver top-notch internal and external customer experiences. We are progressive, award winning, and we are serious about great experiences.

You have a keen interest in doing the right thing.

You are professional and pleasant in all of your interactions, are known as a contributor, and love being part of a team motivated to achieve success.

Organization and timeliness are important to you and you derive satisfaction from their benefits. You are courteous, respectful and honest.

Your Key Deliverables- Provides consistently professional and polite interaction with all home buyers-owners, and other key stakeholders Oversees receipt, organization, and timely distribution of inter-office and other mail- Creates and maintains organized control of necessary files and filing systems, in timely and accurate manner- Monitors and follows up on all work orders to resolution- Maintenance and updating of all on-site Health and Safety information- Maintains trade and site visitor sign-in / sign-out log book- Orders locates for wires and cables prior to digging- Manages inspection packages such as for excavation, grading, etc.

, for City Inspectors- Schedules necessary Municipal inspections, as requested by construction team, to ensure all inspections are performed- Oversees the booking of all PDI Inspections; timely preparation and completion of PDI documents- Assists with obtaining timely PDI sign-offs and remitting PDI documents weekly to head office- Submits payroll timesheets to head office, as required- Enters and sends PDI and construction deficiencies / work orders in a timely manner- Coordinates PDI deficiency completion with trade partners, Handy Man and home owners- Prints Home Buyer Extras for construction team and sub-contractors, as required- Organization and retention of access keys during construction period- Handling of keys for closings, when necessary- Orders all construction site office supplies, including First-Aid supplies- Oversees the required maintenance of all construction site office equipment- Oversees the ordering and tracking of office supplies- All data entry, data management and reporting, as required- Coordination and management of schedules, as required- Attends all necessary meetings, on
- and off-site

Must Haves- Two years administrative experience- High School Diploma, as a minimum- Strong verbal and written communication skills- Capable of building and maintaining harmonious relationships- Ability to achieve milestones collaboratively and alone- Solid organization skills; detail oriented- Strong problem-solving skills- Ability to work under pressure, follow timelines, and meet deadlines- Professional in conduct and appearance- Mindset to find satisfactory resolutions when conflict arises- Discipline to consistently follow up as required- Patience to help with decision-making- Natural curiosity to learn continuously

Nice to Haves- Graduate Certificate in Construction Management, or College Diploma- Knowledge of new home construction and timelines- Customer Care / Service experience- Proficiency in MS Office (Outlook, Word and Excel)- Previous use of NewStar, BuildPro- Adaptability to new technology