- be between 15 and 30 years of age at the start of the employment*;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.
- Performs other duties as assigned.
- Communicates regularly and follow up with employees, managers and corporate services staff.
- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.
- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times
- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required
-
administrative assistant
Found in: Talent CA 2 C2 - 4 days ago
OWENSOUND INN. Owen Sound, CanadaWork Term: Permanent · Work Language: English · Hours: 32 to 40 hours per week · Education: College/CEGEP · Experience: 7 months to less than 1 year · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
OWENSOUND INN. Owen Sound, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 32 to 40 hours per week · Education: · Expérience: · Education · College/CEGEP · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and e ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
OWENSOUND INN. Owen Sound, CanadaWork Term: Permanent · Work Language: English · Hours: 32 to 40 hours per week · Education: College/CEGEP · Experience: 7 months to less than 1 year · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures ...
-
administrative assistant
Found in: Talent CA 2 C2 - 4 days ago
OWENSOUND INN. Owen Sound, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 32 to 40 hours per week · Education: · Expérience: · Education · College/CEGEP · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and e ...
-
Administrative Assistant I, Adult Day Program
Found in: Talent CA C2 - 6 days ago
VON Owen Sound, Canada Temporary, Full timeDescription · Position at VON Canada Requisition Details: Employment Status: Temporary, Full-time (1.0 FTE) · Program Name: Adult Day Program · Number of Hours Bi-Weekly: 75 · Work Schedule: Days · Union/Bargaining Unit: OPSEU · Anticipated End Date: September 2024 · On-Call: ...
-
Contract Administrator
Found in: Talent CA C2 - 5 hours ago
Troy Life & Fire Safety Owen Sound, CanadaResponsibilities · Produce RFP's & pre-qualification documents for field sales representatives · Responsible for the maintenance of sprinkler customer compliance sites · Support the sprinkler operations and estimation team nationally · Assist with standardizing, improving, and au ...
-
Patient Care Assistant
Found in: Talent CA C2 - 4 days ago
Home and Community Care Support Services Owen Sound, Canada CasualJob Description · CARE AND BE CARED FOR – THIS IS YOUR HOME · Are you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for y ...
-
Intermediate Drainage Engineer
Found in: Talent CA C2 - 3 days ago
GM BluePlan Engineering Owen Sound, CanadaIntermediate Drainage Engineer · (full-time permanent position) · Location: Owen Sound, Ontario · GM BluePlan Engineering is a dynamic consulting firm providing full life cycle expertise and services in land development, municipal infrastructure planning, asset management, design ...
-
Junior-Intermediate Structural Engineer
Found in: Talent CA C2 - 2 days ago
The Engineering Institute of Canada Owen Sound, CanadaJunior-Intermediate Structural Engineer · Location: Owen Sound, Ontario · (full-time permanent position) · GM Blue Plan Engineering Limited is a dynamic consulting firm providing full life cycle expertise and services in land development, municipal infrastructure, asset manag ...
-
Children's Services Manager
Found in: Talent CA C2 - 6 days ago
Ontario Municipal Social Services Association Owen Sound, Canada· The Corporation of the County of Bruce · Requires a · Children's Services Manager – Full Time (Contract) – Human Services · "Bruce County, a welcoming, innovative, thriving community, committed to the well-being of current and future generations." · Location · Walkerton, ON · ...
-
Junior-Intermediate Structural Engineer
Found in: Talent CA C2 - 3 days ago
GM BluePlan Engineering Owen Sound, CanadaJunior-Intermediate Structural Engineer · Location: Owen Sound, Ontario · (full-time permanent position) · GM BluePlan Engineering Limited is a dynamic consulting firm providing full life cycle expertise and services in land development, municipal infrastructure, asset management ...
-
Client Service Associate
Found in: beBee S2 CA - 1 day ago
VON Canada Owen Sound, Canada Full timeRequisition Details: · Employment Status: Regular, Full Time (1.0 FTE) · Program Name: Client Services · Work Schedule: Days, Evenings, Weekends · Union/Bargaining Unit: OPSEU · Biweekly Hours: 75 · On-Call: No · Looking for a career in health care that provides you with an oppor ...
-
Patient Care Assistant
Found in: beBee S2 CA - 1 day ago
Home and Community Care Support Services Owen Sound, Canada Full timeCARE AND BE CARED FOR - THIS IS YOUR HOMEAre you highly organized, detail-oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You're looking in the ...
-
Personnel Manager
Found in: beBee S2 CA - 20 hours ago
Walmart Canada Owen Sound, Canada Full timePosition Summary... · To administer the store people practices and processes in a timely and professional manner, while maintaining confidentiality at all times. The Personnel Manager is a Cultural Champion within the Store, provides Dedicated People Support, informs on a large b ...
Administrative Assistant I - Owen Sound, Canada - VON
Description
Description
Position at VON Canada (Ontario)What youth participants are eligible?
To be eligible, youth must:
Requisition Details:
Employment Status: Temporary, Part Time (0.9 FTE)
Program Name: Canada Summer Jobs Student
Number of Hours Bi-Weekly: 70
Work Schedule: Days
Anticipated End Date: 19July2024
On Call: No
Job Summary:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.
Key Responsibilities:
External and Internal Relationships:
Education, Designations and Experience:
Skill Requirements:
Other:
Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.
VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at for further details.
VON Canada is committed to embracing and celebrating diversity, equity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.
