Executive Assistant - Courtenay, Canada - City of Courtenay

City of Courtenay

Verified Company

Courtenay, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Competition Number: 23033

Job Title:
Executive Assistant

Department:
Corporate Services

Employment Type:
Full-Time Union Exempt

Salary:
The salary for this full-time exempt position is supplemented by a comprehensive and competitive benefits package.

Posted Date:
March 22, 2023, 12:00 am

Closing Date:
April 10, 2023, 11:30 pm

Last Modified:
March 22, 2023, 9:41 am

Posting:
Open

Status:

-
Description:

The City
The City is governed by a Mayor and six Councillors. The City Manager (CAO) is responsible to Council for managing all City operations. The Corporate Services Department is one of seven departments reporting to the CAO. Our organization's culture is demonstrated by our Corporate Mission and Core Values.

The Opportunity

The
Executive Assistant provides high level and confidential administrative support to the Mayor, City Manager (CAO) and the Legislative Services Department.

They will provide Council with logístical support and will back-up administration to the Courtenay Civic Cemetery.

They will act as a liaison and respond to a wide range of inquiries from staff, the general public, community organizations and external agencies.

The Executive Assistant will maintain, or assist in maintaining, the organization's corporate records management system; will coordinate meetings, take meeting minutes, and oversee the calendars for the Mayor and City Manager.

The Executive Assistant will coordinate and process travel arrangements and expense claims for the Mayor, City Manager, Council and senior leadership staff; they will coordinate CAO approvals of Senior Leadership team processes and provide administrative support for municipal elections.

Diploma or Certificate in Administrative Office Management, or related discipline, or equivalent combination of education and experience.
Considerable (5 years) of executive assistant/senior administrative related experience, preferably in a local government organization.
Thorough knowledge of office administration processes and practices
Ability to maintain confidentiality of restricted materials and knowledge
Thorough knowledge of various office equipment
Some knowledge of Roberts Rules of Order and Council procedures
Proficient in Microsoft Office and related office software with strong keyboarding skills
Some knowledge of local government business practices and services
Strong interpersonal, public relations, written and verbal communication skills
Ability to read and have a general understanding of bylaws and government regulations
Demonstrated ability to act with courtesy, tact and discretion in managing confidential, sensitive or political matters
Ability to establish and maintain effective relationships with the general public, staff, elected officials and external agencies
Ability to take minutes quickly and accurately
Ability to organize workload and set priorities and to be flexible with fastchanging priorities and deadlines
Ability to work independently as well as a member of a team

**COMPLEMENTARY ASSETS: - Certificate in Local Government Administration