Coordinator, Major Gifts - Toronto, Canada - University Health Network
Description
Job Posting #: 924101
Position:
Coordinator, Major Gifts
Department:
Major and Estate Giving
Site:
OPG (700 University Avenue)
Reports to:
Connie Tsui
Hours: 35 hrs
Salary Range:
$45,682 - $57,112
Status:
Permanent, Full Time
About Us
As one of the world's leading cancer charities, The PMCF raises funds for Princess Margaret Cancer Centre, one of the top 5 cancer research centres in the world, to deliver future care now.
We have pioneered many successful fundraising programs, including our world-leading Princess Margaret Home Lottery, and some of the world's largest cancer fundraising events.
The Foundation's vision, which will be your vision, is to Conquer Cancer in Our Lifetime.
The Princess Margaret is a proud member of University Health Network, Canada's largest research hospital network, which also includes Toronto General Hospital, Toronto Western Hospital, Toronto Rehab Institute and The Michener Institute for Education.
About the Role
The Coordinator, Major Gifts provides administrative support to frontline fundraisers and is a key member of the Major Giving team.
Competencies include time-management, attention to detail, working collaboratively as part of a team as well as working independently with minimum supervision.
Excellent interpersonal and communication skills are essential as the incumbent will liaise with external and internal stakeholders, senior leaders at UHN, medical staff, and volunteers.
Provide administrative support to multiple frontline fundraisers:
- Coordinate internal and external meetings, including: scheduling, room booking, AV and catering requirements, agenda and minute recording
- Draft outgoing communications such as thankyou letters, pledge reminders, and meeting confirmations
- Prepare mailings
- Provide ongoing maintenance of CRM database to keep donor information current and accurate, according to Departmental standards
- Compile basic statistical, financial and other data to generate and prepare reports, mail merges and other documentation
- Index, organize, archive and purge information following established policies and procedures
- Liaise with Business Operations personnel to ensure gift receipting is conducted properly and in a timely fashion
- Provide input and analysis for complex donors/donations matters
- Update calendars, prepare expense forms, cheque requisitions and other documentation
- Gather signatures and approval for donor agreements and other business procedures
- Assist in planning and executing teamdriven events
Serve as a key member of the Major and Estate Giving Team:
- Collaborate with and support colleagues to achieve departmental fundraising goals
- Liaise with Customer and Business Operations, Finance, and other Foundation teams to ensure accuracy related to gifts and Funds, and to either seek or provide donor or departmental information
- Develop networks with the medical and research staff of Princess Margaret Cancer Centre
- Take responsibility for identifying administrative challenges and opportunities and develop and implements systems to address these issues
- Assist in onboarding new hires to the Team
Perform other duties as required:
- Attend and assist at events as required
- Provide support to colleagues from other teams as required to achieve the PMCF's overall goals.
What you Bring
- Completion of a university or college program, certification, or equivalent practical involvement in fields such as Business Administration, Social Sciences, Project Management, or related areas;
- Two (2) years related experience in an Administrative or Coordinator role
- Computer literacy: Microsoft Office (Word, Excel and PowerPoint), database software/ spreadsheet programs, and Mail Chimp; familiarity and aptitude with the Blackbaud CRM donor database is a significant asset
- Evidence of leadership, strategic thinking, and initiative, diplomacy and curiosity
- Demonstrated project management skills and ability to manage multiple projects over varying timelines
- Experience working in a complex healthcare or notforprofit environment an asset
- Commitment to making a meaningful contribution to cancer care and research as part of a team
- Deadline and results oriented, with excellent attention to detail and accuracy
- Exceptional relationshipbuilding skills
- Exceptional written and oral communications skills
- Strong organizational, time management and analytical skills
Why work with us?
- Experience a sense of purpose that you won't get anywhere else, in any other job. You will be making a difference for millions of people impacted by cancer here and around the world
- We have an op
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