Administrative Assistant Ii - Chestermere, Canada - Rocky View Schools

Rocky View Schools

Verified Company

Chestermere, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant II - School

East Lake School

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut'ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.

The Opportunity

The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS).

Reporting to the Principal, the Administrative Assistant II - School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.

Responsibilities Include

Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner

Creates a variety of written documents in a professional manner as required

Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required

Assists with orientation of new school staff

Organizes and facilitates school announcements

Provides excellent service to school staff, students and the public, including answering and

directing phone calls in a courteous and professional manner

Greets substitute teachers and substitute support staff and provides necessary resources

Prepares, distributes, collects, and categorizes various school forms

Accepts, distributes and expedites mail, couriered and delivered items

Collaborates with team members to identify efficient work flow in the school office

Completes a variety of clerical duties in a fast-paced work environment by assigned

deadlines

Supervises students in the infirmary

Supports the financial duties, and other administrative tasks as required

Supports the administration of the community rental of the school/facility as required

Education/Experience

Certificate or diploma in office management, business administration, or a related field

Two or more years' experience in an administrative assistant role in an office environment

Previous experience with customer service in a fast-paced environment

Previous experience within a school division and/or with Student Information Records Systems is considered an asset

An equivalent combination of Education and Experience may be considered

Knowledge and Skills

Outstanding communication and customer service skills

Highly effective organizational and prioritization skills

Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner

Ability to successfully work in a team environment as well as independently with mínimal supervision

Ability to think critically and deal with changing priorities in a fast-paced environment

Rocky View Schools Benefits

6% vacation pay

Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)

Professional development and training opportunities

Defined Benefit Pension Plan

Free parking

Pre-Employment Requirements

Open to:
Internal and External applicants

Salary:
$ $28.15 per hour

How to Apply

Quote Job Code:
#3564027

Closing Date:
On or before September 11, 2023 by 4:30 pm

Rocky View Schools

Human Resources