Legal Support Coordinator - Mississauga, Canada - KIA CANADA INC

KIA CANADA INC

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Legal Support Coordinator
***The Legal Support Coordinator will report to Senior Legal Counsel, and be responsible for providing general administrative services to the Legal department; comprising of 2 lawyers, 1 paralegal and 3 team members in Government Relations.

Responsibilities

Act as intake officer for the legal department, including gathering information and documents from other departments and ascertaining expected turnaround times and background details
Support the department by tracking and monitoring file and project statuses to ensure appropriate follow up action
Oversee the contracts intake, review and approval process for the Legal department
Perform intake and handling of routine privacy inquiries and access to information requests from consumers and government or police agencies
Maintain physical and electronic records related to the corporate minute books, contracts, legal precedents and invoice payments
Assist in drafting memorandums, routine letters, preparing documentation for attendances and other correspondence
Perform general administrative duties such as printing and scanning documents
Assist in the implementation of contacts database and be responsible for maintaining and monitoring database, as well as tending to notifications and renewals
Review and process invoices, including tracking of payments and other expenses. Consolidate tracked payments and create invoices to head office for reimbursement
Oversee and assist in the preparation and tracking of the departmental budget
Coordinate intra and interdepartmental communications and meetings
Support the department by assisting with research assignments, proofreading contracts as required
Liaise with external counsel and other legal vendors on invoicing, documentation and administrative matters
Assist in various projects or other tasks as assigned by the General Counsel, Legal Counsel and Senior Manager, Government Affairs

Skills / Knowledge / Experience / Education Required

Completion of Post-Secondary Education is considered an asset
No less than 3 years of experience in a legal administrative/support role
Contract Management experience is required
Must possess strong organizational and time management skills
Strong interpersonal, communication and presentation skills you will liaise with many people from outside counsel to internal business units
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Bilingual in English and French is a plus previous automotive industry experience is an asset