Corporate Facilities Coordinator - Toronto, Canada - IFDS Group

IFDS Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Corporate Facilities Coordinator

Do you posses a high level of reliability, precision and attention to detail? Are you looking to start your career in Corporate Facilities? Our Corporate Facilities Team has an opportunity for a Corporate Facilities Specialist.

The incumbent will be reporting into the VP of Corporate Facilities while collaborating with other members of the Team on day to day deliverables and projects.

Imagine yourself at IFDS
Come experience a community like no other at International Financial Data Services (IFDS).

We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning.

We'll provide you with opportunities to develop your career.

From ongoing training and development programs to experiences working with our global financial services partners, you'll be able to realize your full potential.

Who we are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry.

IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies.

With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion.

IFDS Canada, Ireland, and Luxembourg are 50/50 joint ventures between Boston-based State Street Corporation, one of the world's leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Job overview

The incumbent will be responsible for the successful day to day operation of the facility environment, assist in maintaining an accurate record of security information (per compliance requirements), coordinating internal moves and liaising with external service providers.

If you want to be part of a culture that values and fosters team unity, builds rapport with our clients and works closely with our fellow business partners then consider working at IFDS.

What you will do

Collaborate with compliance team to meet audit requirements/requests
Generating Physical Security Reports (Secondary)
Act as an administrator for the Physical Security System
C-Cure (Reports for audits, security cards)
Facilitate/administer security process for both internal staff and external guests
Maintaining a clean and safe working environment
Develop and maintain relationships with external vendors and internal clients
Collaborate cross functionally with internal departments to ensure proper set up of new IFDS employees
Assist with monthly inspections
Maintaining MFPs (Multi-Function Printers)
Set up meeting rooms for Internal Training and Events
Submit and monitor status of maintenance requests to building management for any facilities related issues
Responsible for daily management ofCorporate Facilities mailbox (Requests and Tickets)
Responsible for generating Reports and Floor Plans
Coordinate internal office moves, set up for new hires and terminations (physical component and records)
Act as secondary back up for Corporate Facilities Administrator
Assist the VP of Corporate Facilities in the successful completion of department projects
Perform purchasing functions
Maintain the Corporate Facilities Site on the internet (ROCK)