Secretary Ii - Fort Saskatchewan, Canada - Elk Island Public Schools
Description
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,500 students in 43 schools.
Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life.
The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.
EIPS is recruiting a permanent full-time Secretary II at Fort Saskatchewan High.
Fort Saskatchewan High serves approximately 475 students in grades 10 to 12, with 24 teaching staff and 13 support staff.
Fort Saskatchewan High aims to provide a stimulating student-centered environment that models lifelong learning where every person is provided with the opportunity to reach their own potential.
35 hours per week (7 hours per day)
Open to internal and external applicants, priority will be given to permanent EIPS employees
EIPS offers a comprehensive benefit package
Key Duties/Responsibilities
Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department.
The following activities are typical examples of a Secretary II PowerSchool/PASI position at the Elementary level:
PowerSchool/PASI
Maintain student attendance daily, record student absence, appointments and late messages from parents
Call parents if the school has not been contacted regarding the student's absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify the information for PASI submissions
Monitor changes and implications to funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students
Secretary/Clerical
Responsible for telephone switchboard and direct calls to the appropriate department
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Assist staff members with office equipment problems
Communication through Synervoice
Type correspondence, letters and memos for administrators and teachers
Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
Take minutes at the staff meetings, type and distribute them to staff
Perform general office duties, file and photocopy
First Aid
Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action is taken with the student
Qualifications:
Education and Experience
High School Diploma
Supplemented by related courses
Minimum one to three years of related experience in a school or office environment
Demonstrated Skills and Competencies
Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization, organization, multitasking, problem-solving and time-management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability
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