Property Manager - Surrey, Canada - The Elizabeth Fry Society of Greater Vancouver

The Elizabeth Fry Society of Greater Vancouver

Verified Company

Surrey, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

**JOB POSTING

Job Title:

Property Manager Status:
Full Time

Location:
Based out of Surrey or New Westminster Posting #: 22-223

Hours: 40 hours/week, based on operational needs

Closing Date:
March 5, 2023
The Elizabeth Fry Society of Greater Vancouver (EFry) is a charitable organization that supports women,
girls, and children at risk, involved in or affected by the justice system. Our programs work to break the
cycle of poverty, addiction, mental illness, homelessness, and crime.

We are recruiting for a Full Time, Property & Facilities Manager. Reporting to the Director, Finance,
the Manager is responsible for the building maintenance operation and record keeping of EFry's 2
residential apartment buildings and 12 bed-based residential program sites/buildings. The Manager
ensures locations are maintained for the safety and dignity of clients and staff. As needed, capital
replacement, repairs and renovations are completed, and records maintained. Routine scheduled
health and safety maintenance and routines are managed and tracked. Duties include scheduling all
regular, ongoing building and vehicle maintenance, and ensuring identified deficits are addressed in a
timely manner. The Manager works closely with EFry maintenance staff and program location
supervisors to ensure facilities and operations are in accordance with EFry policy and the Building Code.
This is a new position and will be closely involved in the development of procedures and implementation
of processes to provide accountability, transparency, and efficient operations. The Manager will work
closely with department directors to ensure coordinated, uninterrupted client service and the health
and wellbeing of all parties.

KEY RESPONSIBILITIES:

Direct the delivery and management of affordable housing, including:

Maintain occupancy and tenancy of EFry residential housing units in keeping with the Residential

Tenancy Act. Prepare vacant units for occupancy. Conduct or facilitate viewings and move-in
inspections. Maintain records of tenant agreements, tenant relations, written communication, and
timely collection and submission of rental revenues.

Conduct as needed, income reviews for rentgearedtoincome apartment units in keeping with BC

Housing High Income Limits. Provide tenants notification of assessed annual unit rental rate.

Represent EFry with the Residential Tenancy Branch as needed and conduct rental housing

operations in keeping with the Residential Tenancy Act regarding tenant management, legal notices,
Notice to Vacate, Orders of Possession, and other related activities.

Monitor and adhere to annual maintenance and capital budgets for buildings and vehicles. Prepare

annual budget recommendations.

Develop and monitor a regular maintenance schedule to provide for ongoing operations (ie. fire

system inspections, elevator inspections, vehicle maintenance and snow tire installation and
removal), planned capital improvements, replacement, and renovations. Schedule work
assignments and repairs as needed.

Review monthly site health and safety inspection reports and ensure identified deficits are

addressed in a timely manner.

Coordinate and prepare work orders per maintenance and program supervisor requests, verify

completion and coordinate service payments.

Coordinate emergency oncall schedules of maintenance staff and act as a backup as required.
Maintain a working knowledge of applicable legislation, housing agreements, EFry policies and

practices.

Participate in the development of policy and procedures related to the orderly management and

operations of EFry program sites.

Participate in the development and management of applicable program budgets.
Participate on internal and external special projects and/or committees.
Performs other related duties as required.

QUALIFICATIONS:

Completion of a property management certificate recognized by the BC Financial Services Authority,

or a bachelor's degree or equivalent in a related discipline such as Business Administration.

Knowledge of repairs, construction, the building code, and municipal bylaws.
Minimum of 3 years previous experience in property management including tenant relations under

the Residential Tenancy Act.

Knowledge of property replacement schedules and building maintenance lifecycles.
Willingness and ability to undertake all functions related to tenanting and maintaining EFry's

residential housing projects.

Excellent communication and interpersonal skills both written and verbal.
Ability to work effectively with EFry maintenance staff, financial services team, and other employees

and influence the actions of others.