Facilities Coordinator - Ottawa - Kinaxis

Description

About Kinaxis

Elevate your career journey by embracing a new challenge with Kinaxis. We are experts in tech, but it's really our people who give us passion to always seek ways to do things better. As such, we're serious about your career growth and professional development, because People matter at Kinaxis.

In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, with a brand-new HQ based in Kanata North in Ottawa. As one of Canada's Top Employers, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.

At Kinaxis, we power the world's supply chains to help preserve the planet's resources and enrich the human experience. As a global leader in end-to-end supply chain management, we enable supply chain excellence for all industries, with more than 40,000 users in over 100 countries. We are expanding our team as we continue to innovate and revolutionize how we support our customers.

Location

Onsite at our office in Ottawa, Canada

Salary Range

Annual cash compensation ranges from $47,250 to $69,300 plus a discretionary 5% company bonus. The final offer within this range will reflect the successful candidate's skills and experience.

Vacancy Status

This is an existing job vacancy

About The Role

This role is responsible for welcoming visitors, coordinating meetings, events, projects and appointments, and other operational related activities. The Facilities Coordinator assists with internal customer support, vendor oversight, purchasing of materials, equipment & supplies, shipping and receiving and reception back-up. The role will be responsible for the execution of day-to-day operational tasks & activities to support the Office.

What you will do

• Monitor service ticket volume and provides support to the Facility Manager on the raising and closing of reactive, Planned Preventative Maintenance (PPM) and scheduled service requests within the service portal.
• Support shipping/receiving, employee/office moves, and workstation setup.
• Oversee office security access, seating arrangements, and space allocation.
• Ensure office facilities are well-maintained, including kitchenettes, supplies, and common areas.
• Coordinate vendor services such as catering, cleaning, security, and maintenance.
• Coordinate and monitor recycling programs, and environmental improvements contributing towards our green approach.
• Facilitate deployment of security access, passes, and schedules.
• Act as primary facilities contact and first point of contact for afterhours support and respond to emergency situations as needed on a rotational basis.
• Actively lead & participates in Health & Safety Committee Meetings, Building Emergency Organization (BEO).
• Support maintenance of training matrices / records / self-certification documentation / Facility Manuals.
• Where applicable, provide assistance and back-up support to the Receptionist.
• Other duties as required.

What we are looking for

• 1 - 3 years of facilities work experience, or an equivalent combination of education and experience.
• Ability to prioritize workload, work independently using initiative and judgment, adapt to changing priorities, manage multiple tasks, demonstrate attention to detail in a fast-paced environment.
• Strong organizational, written, and oral communications skills.
• Proficient in Microsoft tools (Word, Excel, PowerPoint, SharePoint, and Teams).
• Ability to shift priorities quickly & efficiently.

Work With Impact

Our platform directly helps companies power the world's supply chains. We see the results of what we do out in the world every day—when we see store shelves stocked, when medications are available for our loved ones, and so much more.

Work with Fortune 500 Brands

Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Yamaha, P&G, Honda, and more.

Social Responsibility at Kinaxis

Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we're committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and these are some of the perks and benefits we created for our team:

• Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs and training and career development
• Recognition programs and referral rewards
• Hackathons

Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at Please note that this contact information is strictly for accessibility requests and cannot be used to inquire about application statuses.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description, to identify candidates whose education, experience and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.