Recreation Assistant - Oakville, Canada - Town of Oakville

Town of Oakville

Verified Company

Oakville, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Details:

Permanent Full Time CUPE 1329

Posting Status:

Open to all current Town of Oakville employees and external applicants

Closing Date:

Applications for this position must be received at in the employment section by no later than midnight on
February 23, 2024.**Reporting to the Facility Manager and working with the Recreation Coordinator, the Recreation Assistant supports the planning, development and delivery of registered, drop-in and outreach programs and services for the community.

The assistant ensures the delivery of high quality services through the administration of quality assurance programs such as HIGH FIVE.

Responsibilities:

Works with the Recreation Coordinator to develop and plan programs and services
Supports the Recreation Coordinator with facility scheduling, program confirmation and facility setup plans
Assists in overseeing daytoday operation of programs
Monitors and maintains inventory of program equipment and supplies, sources, and purchases when required
Assists with coordination of staff placements, substitutions and last minute arrangement for program coverage
Provides supervision to participants, parttime staff and volunteers
Helps in the program integration and support required of special needs participants and oneonone support structures (staff to participants)
Responsible for assisting the Recreation Coordinator with brochure and Perfect Mind inputting
Supports data monitoring of programming numbers for registered and drop in programs, cancelling/combining/adding if required
Assists with registration enquires, customer service, waitlist management
Administers and monitors HIGH FIVE standards for all children's programs in consultation with Recreation Coordinator and Program Supervisor
Provides program content and information to aid in the promotion of programs through marketing and web site content
Assists with the recruitment, selection, interviewing and hiring of parttime staff and volunteers
Assists with parttime staff evaluations
Helps with the administration of progressive discipline if required to department standards
Ensures Health & Safety protocols are met for all participants, staff and volunteers
Prepares and submits weekly payroll
Assists with scheduling of parttime staff and volunteers for Manager approval
Monitors, reviews and provides input into policies and procedures, training manuals to ensure compliance with HIGH FIVE standards
Accident management and critical incident procedures
Provides assistance and recommendations for budget as requested
Monitors defined portions of budget including monthly variances (wages, expenses, revenues)
Monitors and provides feedback to the budget analysis and quarterly projections
PCOS and OU account creations plus cash handling
Use of CIS and FMW systems
Purchasing of program equipment and supplies
Ensures compliance with all legislation related to health, safety and duty of care (e.g. Child Protection Act and reporting procedures of town and CAS with support from Manager)
Accountable for both the safety and wellbeing of parttime staff/seasonal student staff/volunteers and participants through compliance with Health and Safety standards
Participates in community events and school visits and acts as a town liaison to promote programs and services
Actively develops and maintains relationships with local schools, agencies, minor sport/cultural groups, partners
Assists with planning outreach events for community centre participants (content, program and venues)

Qualifications:

Successful completion of Post-Secondary Degree or Diploma in Recreation and Leisure, or equivalent related field
A minimum of 3 years' experience working with, supervising, and mentoring youth, teens and volunteers
Experience with delivering programs and services in a recreation setting
Good communication skills, interpersonal skills and conflict resolution
Valid certification in Standard First Aid, CPR (C) and AED
HIGH FIVE certification: Principles of Healthy Child Development, Quest 2, Principles of Healthy Child Development Trainer
Working knowledge of Perfect Mind software would be considered an asset
Training and/or experience with Developmental Assets would be considered an asset

DATED:
February 12, 2024

**We thank all applicants and advise that only those selected for an interview will be contacted.