Administrative Assistant - North York, Canada - ICICI Bank Ltd

ICICI Bank Ltd
ICICI Bank Ltd
Verified Company
North York, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Facilitate all logistics for training including catering, materials, calendars, attendance

  • Manage correspondence, file maintenance and management, meeting planning and scheduling, expense reports, and report preparation.
  • Prepare the requisition to hire and coordinate for supplies for new employees (computers, phones, business cards, name tags)
  • Facilitate movement and transfers within the Bank
  • Prepare recruitment files and assist in scheduling interviews with appropriate hiring managers.
  • Assist in the orientation of new employees including but not limited to first day orientation, I-Converge session planning and logistics. Assist and prepare job postings and the placements of same on the Bank's website and on internet posting boards as directed. Review resumes from all sources and maintain database.
  • Coordinate with Manager, HR for assisting I administration requirements for payroll, benefits, attendance/leave management, HR files Etc.
  • Provide back up coverage for alternate reception duties during breaks & absences.
  • Ensure records Retention Policy is maintained for all files and detailed trackers are kept.
  • Act as first point of contact for employees regarding HR policies and processes. Escalate as required
  • Manage stationery/printing requests for all employees.
  • Assist in secretarial duties of the Health and Safety Forum. Prepare minutes in the line with Corporate Governance guidelines.
  • Maintain departmental MIS such as recruitment tracking, goal sheet tracking, feedback tracking, training tracking, job description tracking, etc.
  • Assist in Telecommunications (Cell Phones and Land lines).
  • Meet vendors periodically and review the contracts and pricing under direction from supervisor.
  • May be required to lift up to 10kgs and walk 50m with the weight.
  • Provide backup coverage for alternate reception duties during breaks & absences
  • Manage postage/couriers for corporate office and interbranch couriers.
  • Manage stationery/printing requests for all employees.
  • Manage the staff pantry requirements and ensure the same is clean at all times.
  • Other duties as assigned.

Job Type:
Fixed term contract

Contract length: 12 months


Benefits:


  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • North York, ON M3C 3E5: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Are you available to Work Full time
  • 40 Hours/ week?

Education:


  • Bachelor's Degree (required)

Work Location:
In person
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