Field Placement Support Officer - Hamilton, Canada - Mohawk College

Mohawk College

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Field Placement Support Officer - Initiatives & Opportunities (July June 2026) Status**:Initiatives & Opportunities: July June 2026

Hours:
Monday - Friday, 35 hours/week

Home Campus:
Fennell

Payband:
G

Rate of Pay:
$30.87

Posting Date:
July 4th, 2023

Closing Date:
July 10th, 2023 at 7:00 pm EST

We support and encourage the contributions of our diverse employees.

We are committed to nurturing an equitable, diverse and inclusive (EDI) environment for everyone who learns and works at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce.

As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

Field Placement Support Officer

Reporting to the Manager of Experiential Learning, the Field Placement Support Officer is the main point of contact regarding field placements for the McKeil School of Business, School of Creative Industries, Liberal Studies and Communication.

The incumbent provides administrative support and guidance to faculty, students, and employers related to field placements within the academic school.

The incumbent functions as a principal resource for students, faculty and employers to consult with and provide direction regarding field placements related college policies and procedures.

The incumbent is responsible for maintaining relationships with community stakeholders that ensures the continuance of existing field placement opportunities and elicits new field placement opportunities.

This involves developing and maintaining effective field placement processes and procedures for all programs that the incumbent supports.

Responsibilities:

Canvasing and Securing Student Field Placements
-
Establishes contact lists of potential placement employers

Actively job develops to create placement opportunities for students
Contacts employers to confirm specific requirements and availability for student placements
Meets regularly with faculty throughout the canvasing process
Posts placement opportunities for students using the college's learning management system and experimental learning management system systems
Screens student resumes ensuring requirements are met for employers
Tracks student interview progress and placement offers
Coordinates placement selection process between employers and students
Matches students and employers
Confirms all dates relevant to placement with the student and employer
Prepares and sends employer and student placement confirmation letters

Supporting and Tracking Student Field Placements
-
Pulls reports to track employer and students' progression throughout the placement process

Generates, sends, and tracks placement documentation, acting as a liaison between General Counsel and external employers to revise legal documentation and respond to insurance inquiries
Assists students with experiential learning management system, troubleshooting technical errors and ensures students are completing all the required steps in the field placement process
Ensures and tracks completion of student insurance forms, following up as required
Compiles insurance statistics, as required for compliance reporting
Tracks placement completion requirements (including hours and evaluations) and follows up as required
Responds promptly and courteously to inquiries from students and employers regarding field placement completion

Field Placement Administrative Tasks

Explores efficiencies within the field placement process in collaboration with the Manager of Experiential Learning
Meets with internal field placement stakeholders to ensure all field placement forms and procedures are being followed
Responsible for ensuring field placement webpages and online forms are uptodate. Coordinates the development of new placement web pages in collaboration with Marketing
Updates placement forms and revises existing forms and resources
Updates and tracks student field placements within the experiential learning system
Continually analyzes data and provides updates and recommendations to faculty, Operations Manager and Associate Deans regarding potential issues, such as a shortage of placement or miscommunication with students or employers.
Implements mitigation strategies as required

Other duties as assigned

Qualifications:

2 year diploma or equivalent in Office Administration; Business, or equivalent to support the program of study
Minimum of 2 years Experience supporting students in a postsecondary environment, preferably in an experiential learning capacity
Minimum of 2 years' experience working with databases (ie
Experiential Learning Management Systems, Student Information Systems, Learning Management Systems)
Familiarity with contrac