Accounts Payable Clerk - Vancouver, Canada - Global Relay

Global Relay
Global Relay
Verified Company
Vancouver, Canada

4 weeks ago

Sophia Lee

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Sophia Lee

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Description

Who we are:


For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions.

We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.


Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company.

Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.


Your Role:


Reporting to the Manager, Accounting Operations, you will play an integral role in the global accounts payable function at Global Relay and will be responsible for ensuring that the day-to-day needs of the AP department are met and that financial policies and procedures pertaining to the payable cycles are adhered to.


Your Job:


  • Process invoices on a daily basis, verifying that invoices comply with financial policies and procedures including approvals, department allocations, and ensuring a threeway match to appropriate documentation (i.e. against purchase orders, contracts, preapproved budgets, etc.)
  • Reconcile vendor statements to the accounts payable sub ledger
  • Process employee expenses in SAP Concur, petty cash, and other monthend reimbursements as needed by the business
  • Conduct due diligence procedures in setting up new vendor accounts and verifying electronic payment information
  • Prepare weekly payment runs to ensure payments are made in a timely manner to avoid penalties and late fees
  • Prepare and process cheque, ACH/EFT, wire transfers, and credit card payments
  • Assist in the maintenance of the accounts payable subledger
  • Maintain Excel versions of bank statements on a daily basis
  • Prepare monthly reconciliations and other monthend procedures, including fixed assets, prepaid, amortization, and lease sub ledgers
  • Reconcile credit card transactions, ensuring that all receipts are captured and coded appropriately in the accounts payable subledger
  • Prepare and submit journal entries to record expenses, accruals, and intercompany entries
  • Field queries from staff and vendors concerning AP and expense claims
  • Investigate and resolve various queries made to AP from both internal and external stakeholders; follow up with colleagues, vendors, department heads and managers as needed
  • Participate in ad hoc projects and initiatives when required
  • Administrative tasks and other duties, as needed

About You:


  • A minimum of 24 years of experience in an accounting department and/or experience in the software/tech industry in a subscription billing environment is an asset
  • Diploma or certification in the business/accounting field is an asset
  • Intermediate knowledge of MS Office skills (Word, Excel, Outlook)
  • Impeccable accuracy with numbers and high attention to detail
  • Ability to multitask and adapt to changing priorities
  • Excellent telephone etiquette and ability to write clear, concise and formal business communications
  • Ability to exercise tact and discretion and to be entrusted with confidential information
  • Exceptional organizational skills with the ability to prioritize and manage time effectively
  • Ability to work independently as well as within a team with mínimal supervision
  • Familiarity with CRM systems (e.g. Salesforce) an asset

Working Conditions
This role may require overtime when there are impending deadlines.


What you can expect:

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.


We seek to ensure reasonable adjustments, accommodations, and personal time are personalized to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture.

Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance.

We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

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