Manager, Divisional Operations and Reporting - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information
Job Requisition ID: 52948

Ministry:
Education

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary:
Ongoing

Scope:
Open Competition

Closing Date:
Manually enter

Classification:
Manually enter

Salary:
(Min - Manually enter) to (Max - Manually enter) bi-weekly ($XX,XXX - $XX,XXX/year)

Note to recruiter:

Include information about the GoA, ministry, division, branch and location with emphasis on what each offers an applicant (strongly encouraged).

Optional:
Ministries have the option of including a link to a community website

Suggested Text:

Role Responsibilities:

Reporting to the Director, Divisional Performance, the Manager of Division Operations and Reporting is responsible for the financial and administrative effectiveness and efficiency of all business operations within the Curriculum Division.

The position leads a team of three staff and ensures a range of operational processes are aligned with priorities, overseeing effective monitoring and reporting of all financial and human resources, as well as ensuring administrative operations operate effectively within the division.

This position also leads the Interchange Program for the Ministry, including the annual call out for external staffing resources, the recruitment process, contract administration, and onboarding and offboarding processes.

Key responsibilities:

Lead budgeting, forecasting, financial monitoring and reporting for the Curriculum Division

This includes:

Managing budget requests and adjustments, preparing annual budget allocations, and crafting financial reports, ensuring alignment with GoA financial policies.
Delivering comprehensive financial reporting of curriculum development/implementation costs for Deputy Minister and Minister briefings, Cabinet Reports, Annual Report, Public Accounts and Committee of Supply.
Providing leadership across all sectors, ensuring seamless execution of weekly cash flow reporting and forecasting.
Lead contract and grant administration for the Curriculum Division

This includes:

Ensuring adherence to consistent standards and compliance with applicable guidelines, policies, legislation and trade agreements.
Providing leadership for the execution and payment of all contracts, grants and bursaries.
Supporting division staff in the preparation of contract and grant documentation (from request to execution to close out).
Lead the Interchange Program for the Ministry of Education

This includes:

Developing policy, procedures and guidelines to support clarity for interchange participants, supervisors, and school authorities.
Developing and maintaining relationships with school authorities, other divisions within the Ministry, and the Legal Services team.
Ensuring a smooth recruitment process and efficient execution of contracts.
Planning and delivering onboarding and offboarding activities.
Lead human resource activities for the Curriculum Division

This includes:

Ensuring accurate and timely accounting of FTEs within the division (position tracking, job descriptions, and organizational charts);
Supporting the creation of staffing requests and providing advice regarding recruitment processes.
Supporting supervisors in managing employee relations issues with diplomacy and sensitivity and in compliance with Human Resource policies and procedures.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Drive for Results:
The position anticipates possible financial or human resource barriers to achieving goals and priorities and provides advice about how to mitigate these (e.g. pursuing contract resource if needed; shifting budget from one area to another). The position uses conflict resolution and diplomacy skills to effectively manage labor/employee relations.

Systems Thinking:
The position uses awareness of current economic and political climate to identify trends that could impact the success of division goals (e.g. how the fiscal climate in Alberta will impact the availability of budget for curriculum renewal, and then develops possible options to address reduced funding).

Develop Self and Others:

This position leads a team within the branch and is required to demonstrate strong leadership and communication to support staff, ensure expectations are clear, and goals (personal and professional) are met.

Agility:

The position uses critical thinking and complex problem-solving skills to seek solutions to issues - such as creating non-standard clauses for contracts or grants, depending on the unique deliverables.

Creative Problem Solving:
Excellent analytical and decision-mak