Legal Secretary Ii - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Legal Secretary II - FOIPP Legal Assistant

Job Number:

46829

The Edmonton Police Service is seeking a self-motivated individual to perform complex and diverse administrative and legal secretarial duties for the Freedom of Information and Protection of Privacy (FOIPP) & Correspondence Unit.

The responsibilities of this position include:

Providing general office and reception services, including responding to public inquiries regarding access to information, scheduling appointments and meetings, ordering office supplies, maintaining a diary date system, answering telephones and greeting visitors.
Developing and maintaining various FOIPP Unit records, schedules, charts, and databases.
Composing, preparing, typing and collating a variety of correspondence, agreements, documents and materials.
Performing a preliminary review of documents to provide background and support information.
Assisting with the monitoring of formal FOIPP requests.
Maintaining the library including all subscriptions, books, CD ROMs, publications, and legal amendments.
Determining the need and ensuring the retention of various police files, tapes and audio or video recordings involving high profile incidents.
Assisting FOIPP disclosure analysts as required to relieve them of routine tasks.
Handling FOIPP Unit finances and associated paperwork.
Performing other duties as required.

Qualifications:

Three (3) years' experience in legal secretarial/FOIPP work. An additional two (2) years of legal secretary/FOIPP experience are required in lieu of completion of the Legal Secretarial program.
Proficiency in Microsoft Word and Excel. Experience with PowerPoint would be an asset.
Excellent verbal and written communication skills.
Ability to maintain effective working relationships.
Ability to function effectively under the pressure of a fastpaced work environment with changing priorities.
Ability to work with a high degree of independence, accuracy, confidentiality, and professionalism.
Applicants may be tested.
As part of your prehire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

Salary Range:

21B,
Salary Grade: 013, $ $31.90 (Hourly), $2, $2, Bi-Weekly), $53, $66, Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

HR Consultant:
CS

Classification Title:
Legal Secretary II

Posting Date:
May 19, 2023

Closing Date:
Jun 02, :59:00 (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Information Management Branch

Work Location(s): Undisclosed,Undisclosed Edmonton T6Z 1A1