Executive Assistant - Mississauga, Canada - Broccolini Construction Inc.

Broccolini Construction Inc.

Verified Company

Mississauga, Canada

23 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment.

We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status.

Accommodations for applicants with disabilities are available at all stages of the recruitment process upon request._

Broccolini is a family-owned, single-source provider of construction, development, and real-estate services. Our company caters to the industrial, commercial, and residential markets in Canada.

Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development, and construction of remarkable buildings.

We are currently looking for an Executive Assistant to support our ICI Real Estate Development Team.

DESCRIPTION

The Executive Assistant's main function is to provide a high level of administrative support and act as the right hand to the Director of Real Estate Development while effectively managing a demanding schedule.

The Executive Assistant liaises with internal staff members at all levels and with external stakeholders to ensure the smooth running of the day-to-day operations.

What you will do as an Executive Assistant:

Complete all administrative tasks:
Composition and preparation of correspondences and PowerPoint Presentations,
Invoicing,
Manage mail and couriers at the office,
Maintain electronic filing system for all project documents
Set up conference calls, meetings and MS Teams/Zoom calls with internal and external clients
Plan and execute Real Estate department related events
Coordinate offsite executive events and business travel including flights, accommodations, meeting locations and reservations
Assist with expense approvals
Liaise, lead and work with other company Executive Assistants and administrators to ensure seamless coordination.
Team player, ability to coordinate and produce internal and external presentations
Maintain integrity and confidentiality with sensitive information
Other projects/duties as assigned

QUALIFICATIONS

Postsecondary education in a relevant field
Minimum of 7 years of experience in a similar role, Real Estate experience preferred
Strong communication skills
Advanced computer skills (MS Office including Outlook, Word, Excel and PowerPoint)
Bonus skills: InDesign, graphic design
Experience exercising discretion and confidentiality with sensitive company and client information
Excellent organizational skills with an ability to think proactively and prioritize work
Collaborative, methodical, diligent, autonomous, meticulous, professional, tactful and discreet
Strong attention to detail, proof reading, coordination of documentation execution

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

Group Insurance Plan (three plans to choose from)
Telemedicine (24/7 access to a nurse or doctor)
Employee Assistance Program
Professional Training & Development Program
Mentorship Program
An active social & wellness committee (meditation sessions, virtual workouts, wellness challenges)
Ample free parking
Free espresso, coffee & tea
Broccolini thanks all interested applicants, however only those under consideration will be contacted._