Finance and Benefits Adminstrator - Langley, Canada - Encompass Support Services Society

Encompass Support Services Society

Verified Company

Langley, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Encompass Support Services Society is an accredited, non-profit agency that provides a wide range of programs and support services in Langley and Aldergrove for over 25 years.

We help to build strong, sustainable communities by offering inclusive, accessible services tailored to meet the changing needs of the individuals and community we serve.

At Encompass, we are committed to a journey towards cultural humility and safety; for the well-being of those we serve and those, we work along-side.

We gratefully acknowledge that the programs, services and offices of Encompass are on the unceded, sovereign Indigenous lands of the Coast Salish People.

This includes the territories of Kwantlen, Katzie, Matsqui and Semiahmoo First Nations. We also acknowledge the First Nations, Inuit, and Métis people who make Langley their home.

Our purpose is to strengthen the health and vitality of community by identifying and responding to community needs, collaborating to enhance the lives of those we serve, while cultivating effective and sustainable partnerships.

Our vision is to empower individuals, to connect people, and to enrich lives. We value community, integrity, excellence, accountability, dynamic leadership and culture, advocacy, diversity, empowerment and collaboration.

Our programs and supports are designed to build new skills, to foster healthy, productive lifestyles and to improve access to services within our community.

Services are low-barrier, all-inclusive and at no cost to participants. Annually, we provide services to over 2500 individuals and families.

The Opportunity
We are currently looking for self-directed, engaging, energetic Part-Time Finance and Benefits Administrator to join our growing team. Provide a variety of financial administration in the areas of payroll, payables, deposits, benefits, reconciliations and receivables. Works alongside the Finance Team.

JOB POSTING:
Finance and Benefits Administrator

DATE:
May 3, 2024

POSITION:
Finance and Benefits Administrator

HOURS OF WORK:
Permanent, Part time
20 Hours per week

SALARY RANGE:
CSSEA Wage Grid 12, Step 2 - $30.18

BENEFITS:
Not Eligible

VACATION:
As per ESS policies

START

DATE:

ASAP
CLOSING

DATE:
This posting will remain open until the position is filled

Key Duties and Responsibilities

Organize inflow of bills, timesheets, statements and expense claims
Reconcile expense claims and statements to supporting documentation/receipts
Enter staff and trade payables in Sage 50
Process payments by way of EFT batch, computerized cheque or online bill payment
Prepare financial documents for signing; organize signing process
Maintain employee records in PayDirt Payroll including payroll changes and benefits enrolment
Maintain benefits portal 'WEBS ONLINE'
Evaluate timesheets; prepare biweekly payroll batches in PayDirt Payroll
Remit payroll tax deductions, union dues, MPP and RRSP contributions as applicable
Update and report HR statistical information including accruals and leaves
Download and send monthly credit card statements to staff for coding
Enter bank transactions including credit and debit card transactions, and preapproved payments
Prepare bank deposits for delivery to bank
Prepare charitable receipts or invoices in Sage 50 as requested by staff
Provide former and current employees letters confirming employment, ROE's etc.
Prepare reconciliations of bank and clearing accounts in Sage 50
Ensure utmost confidentiality of all information relating to the Society and its staff, participants and members, including all HR and financial matters
Prepare monthly statements for review
Provide support to the leadership team with various facets of workload as required
Performs other duties as required/assigned.

Qualifications:

1. Education and Training_
Diploma in Accounting, or 2+ years' postsecondary education in Accounting, is required
Completion of, or actively enrolled in, a payroll certification program an asset
2. Knowledge and Experience_
Thorough working knowledge of Sage 50 Accounting software is required
Minimum 2 years' experience in a payroll/accounts payable position
Demonstrated experience and knowledge of payroll legislation and regulations
Experience in Not for Profit Sector
3. Skills and Abilities_
Strong interpersonal, written and oral communication skills
Excellent organizational skills, working within tight deadlines and schedules
Strong Microsoft Excel and database skills
Keen attention to details and must maintain professionalism and confidentiality in Finance, Payroll, HR matters at all times
Ability to work on a number of projects and tasks simultaneously
Ability to anticipate needs, use good judgment, meet project deadlines and work independently with mínimal supervision
Demonstrated interest towards the social service sector
Demonstrated knowledge of relevant Acts, pertinent regulations, policy, procedures and other