Senior Office Coordinator - Edmonton - Inline Group Inc.

    Inline Group Inc.
    Inline Group Inc. Edmonton

    4 days ago

    Description

    Are you highly organized, people-focused, and passionate about supporting a smooth and welcoming office environment? Inline Group Inc. is looking for a Senior Office Coordinator to support day-to-day office operations and help ensure an efficient, well-maintained, and positive workplace for our team and visitors. This role is ideal for someone who enjoys keeping operations running smoothly, maintaining an organized workspace, and supporting employees behind the scenes.

    What You'll Be Doing

    • Office Operations & Workplace Support - Be the first point of contact for visitors, vendors, and new team members. You'll ensure reception areas, meeting rooms, kitchen spaces, gym areas, and common spaces are clean, organized, fully stocked, and maintained to Inline standards. From managing office supplies to coordinating maintenance, you'll help ensure the office is safe, functional, and welcoming.
    • Facilities & Vendor Coordination - Work closely with cleaning crews, maintenance contractors, landscapers, snow removal teams, and equipment vendors to support both interior and exterior office operations. You'll manage office keys, monitor maintenance needs, and collaborate with the Director of Technical Services when additional support is required.
    • Event Planning & Employee Engagement - Support employee engagement by coordinating office events, celebrations, and recognition initiatives, including appreciation events, lunch & learns, long service awards, and annual holiday events. You'll also assist with "Inline in the Community" initiatives and manage Inline swag for recruitment, clients, and team member appreciation.
    • Employee & Leadership Support - Prepare new hire workstations in collaboration with IT to ensure workspaces are ready for day one. You'll assist with internal communications, prepare new hire announcements, manage name plaques and signage, and provide administrative support to senior leadership with travel arrangements and meeting coordination as needed.
    • Vendor, Program & Subscription Management - Manage subscriptions such as PAIR, Great Place to Work, and Waterstone. You'll also oversee mail and courier services, maintain vendor records, and track service schedules and office equipment.
    • Process Improvement & Standards - Develop and maintain SOPs for office operations, identify opportunities to improve efficiency and organization, and ensure compliance with safety and building requirements. You'll also support budgeting and tracking of office operations expenses.

    What We're Looking For

    • Experienced Professional - You bring 7+ years of experience in office coordination, workplace operations, or facilities support and are comfortable managing day-to-day office needs independently.
    • Organized & Proactive - You're highly organized, detail-oriented, and able to anticipate needs and resolve issues before they escape.
    • Strong Communicator - You have excellent interpersonal and communication skills and maintain a friendly, professional presence when interacting with employees, visitors, and vendors.
    • Vendor & Operations Savvy - You're comfortable coordinating vendors, managing service agreements, and handling basic office equipment troubleshooting.
    • Tech Comfortable - You're proficient with Microsoft Office and comfortable using digital tools, calendars, and communication platforms.

    Why Inline Group Inc.?

    • Competitive Pay – We offer a strong base salary including bonuses.
    • Take care of what matters most – Enjoy health care benefits for you and your family.
    • Personal wellness is a priority – Use your Health and Wellness Spending Account to support your hobbies and passions.
    • Investing in you – Take advantage of our Annual Training and Development Allowance to boost your skills.
    • Plan for your future – Take advantage of our RRSP matching program to help you save for retirement.
    • Future growth opportunities – Inline Group Inc. is growing, and so are the opportunities for you to take on new challenges and grow your career

    Ready to make your next career move? Apply today


    #J-18808-Ljbffr

  • Work in company

    Office Coordinator

    Only for registered members

    +The Office Coordinator will oversee financial planning, HR transactions, procurement, and administrative operations while ensuring compliance with government policies. · +Financial Management: Prepare and monitor budgets, reconcile expenditures. · ,Quality Assurance: Conduct adm ...

    Edmonton, Alberta

    1 month ago

  • Work in company

    Office Coordinator

    Only for registered members

    We are seeking an Office Coordinator to support the Custody Administration Branch in Edmonton, Calgary or Lethbridge.The successful candidate will oversee financial planning, HR transactions, procurement and administrative operations while ensuring compliance with government poli ...

    Edmonton $55,548 - $70,286 (CAD)

    1 month ago

  • Work in company

    Office Coordinator

    Only for registered members

    The Ministry of Public Safety and Emergency Services works to keep Albertans safe through effective correctional services, emergency management, and public safety initiatives.The Office Coordinator will oversee financial planning, HR transactions, procurement, · and administrativ ...

    Edmonton, AB TB X

    1 month ago

  • Work in company

    Senior Office Coordinator

    Only for registered members

    Are you highly organized, people-focused, and passionate about supporting a smooth and welcoming office environment? · Office Operations & Workplace Support - Be the first point of contact for visitors, vendors, and new team members. · Facilities & Vendor Coordination - Work clos ...

    Greater Edmonton Metropolitan Area

    2 weeks ago

  • Work in company

    Office Coordinator

    Only for registered members

    The Office Coordinator will work to provide an exceptional experience to all guests that visit our space as well as work collaboratively with other team members to improve the overall efficiency of the firm. · We are looking for someone who can create an inviting and comfortable ...

    Edmonton, AB TG E

    1 month ago

  • Work in company

    Office Facilities Coordinator

    Only for registered members

    This position is focused on helping design and execute Workplace Services processes and procedures. · Collaborating with the Real Estate team to ensure seamless integration of workplace strategies with property planning, space optimization, and overall employee experience. · ...

    Edmonton, Alberta

    1 month ago

  • Work in company Remote job

    Bookkeeper & Office Coordinator

    Only for registered members

    We are seeking a detail-oriented and organized Office Coordinator to join our team. · This role is essential in managing daily administrative and financial operations, ensuring smooth office functions, and supporting accounting activities. · The ideal candidate will have experien ...

    Edmonton, AB

    1 month ago

  • Work in company

    Senior Office Coordinator

    Only for registered members

    +Job summary · We are looking for a Senior Office Coordinator to support day-to-day office operations and help ensure an efficient, well-maintained, and positive workplace for our team and visitors. · +ResponsibilitiesOffice Operations & Workplace Support - Be the first point of ...

    Edmonton, AB

    2 weeks ago

  • Work in company

    Senior Office Coordinator

    Only for registered members

    We are looking for a Senior Office Coordinator to support day-to-day office operations and help ensure an efficient, well-maintained, and positive workplace for our team and visitors. · This role is ideal for someone who enjoys keeping operations running smoothly, maintaining an ...

    Edmonton

    2 weeks ago

  • Work in company

    Senior Office Coordinator

    Only for registered members

    We are looking for an experienced and highly organized Senior Office Coordinator to support our day-to-day office operations and help ensure an efficient and well-maintained workplace for our team and visitors. This role is ideal for someone who enjoys keeping operations running ...

    Edmonton

    1 week ago

  • Work in company

    Office Facilities Coordinator

    Only for registered members

    Enbridge has a fantastic opportunity for a highly organized and proactive Office Facilities Coordinator to oversee workplace operations. This position is focused on helping design and execute Workplace Services processes and procedures. · Related university degree or technical di ...

    Edmonton

    1 month ago

  • Work in company

    Office Facilities Coordinator

    Only for registered members

    Job summaryEnbridge has a fantastic opportunity for a highly organized and proactive Office Facilities Coordinator to oversee workplace operations and provide a broad range of office services coordination to 3 Edmonton office locations. · ...

    Edmonton

    1 month ago

  • Work in company

    Office & Marketing Coordinator

    Only for registered members

    We are a growing blinds and window coverings company looking for a reliable and organized team member to manage front desk operations. · ...

    Edmonton, AB

    1 week ago

  • Work in company

    office coordinator

    Only for registered members

    The office coordinator will implement new administrative procedures review and evaluate them establish work priorities ensure procedures are followed and deadlines are met carry out administrative activities of establishment co-ordinate and plan for office services assist in prep ...

    Edmonton, AB

    1 month ago

  • Work in company

    office services coordinator

    Only for registered members

    This office services coordinator role involves reviewing new administrative procedures · establishing work priorities coordinating office services such as accommodation relocation equipment supplies disposal of assets parking maintenance and security services assisting in prepari ...

    Edmonton, AB

    1 month ago

  • Work in company

    Office Coordinator Administrative Services, Beverly Clinic

    Only for registered members

    +The Office Coordinator oversees medical records and assists with other program projects as needed. · + ...

    Edmonton $20.40 - $24.87 (USD) Full time

    1 week ago

  • Work in company

    Office Coordinator

    Only for registered members

    This position provides high-level administrative, customer service, and operational support to the Community Social Development (CSD) department. ...

    Spruce Grove, AB TX E

    3 weeks ago

  • Work in company Remote job

    Project Worker - Remote

    Always On Time Screen Printing - Posted by: Larry Bodwell

    This position requires a strong understanding of accounting principles and the ability to work independently in a remote environment. · The successful candidate will possess a proactive approach to problem-solving and be comfortable navigating the complexities of remote work.Ass ...

    Edmonton $50,000 - $70,000 (USD) per year Full time

    4 weeks ago

  • Work in company

    Office Manager

    Only for registered members

    +Job summaryAbout Watermen Mechanical. Seeking highly organized Office Manager to streamline operations and support office and field teams. · ...

    Edmonton, AB

    2 weeks ago

  • Work in company

    Senior Office Administrator

    Only for registered members

    We are seeking a Senior Office Administrator to lead the administrative, financial, and IT operations of our busy family law firm. You will be responsible for ensuring that the office runs smoothly and efficiently while managing multiple systems and priorities. ...

    Edmonton, Alberta, Canada

    1 week ago

  • Work in company

    Branch Care Coordinator

    Only for registered members

    At Air Liquide Home Healthcare Canada we believe in patient-centered care and innovation. We're on a mission to help transform healthcare for the better. · ...

    Edmonton Full time

    1 month ago

Jobs
>
Edmonton