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administrative assistant

    administrative assistant - Saint Jacobs, Canada - St Jacobs Glass system Inc.

    St Jacobs Glass system Inc.
    St Jacobs Glass system Inc. Saint Jacobs, Canada

    5 days ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 30 to 44 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 1 year to less than 2 years

      • Work setting

    • Construction

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Supervise other workers
    • Establish and implement policies and procedures
    • Train other workers
    • Assign, co-ordinate and review projects and programs
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Plan, develop and implement recruitment strategies
    • Schedule and confirm appointments
    • Manage contracts
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Advise senior management
    • Respond to employee questions and complaints
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Negotiate collective agreements on behalf of employers or workers
    • Organize staff consultation and grievance procedures
    • Oversee payroll administration
    • Plan, organize, direct, control and evaluate daily operations
    • Greet people and direct them to contacts or service areas
    • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Perform data entry
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Maintain and manage digital database
    • Consult with clients after sale to provide ongoing support
    • Conduct performance reviews
    • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
    • Supervise office and volunteer staff

      • Work conditions and physical capabilities

    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large caseload
    • Large workload
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Adaptability
    • Quick learner
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    Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 30 to 44 hours per week · Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work setting · Construction · Tasks · Arrange and co-ordinate seminars, conferences, ...

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