Finance - Billing Coordinator - Vaughan, Canada - State Window Corporation

State Window Corporation

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Billing Coordinator

The Billing Coordinator will report to the Billing Supervisor and will be responsible for Accounts Receivable cycle and construction billing for State Railing and Stateform.

As an integral part of Finance, duties and responsibilities include but are not limited to the following:

Education

Post-Secondary Education is preferred.

Years of Experience

Minimum 2+ years in an accounting role (preferably in construction industry)

Working Conditions

May require driving a company vehicle in the event a cheque needs to be picked up from a client or cheques need to be deposited at the back;
Work environment requires wearing PPE in certain locations;
Flexible to work overtime as required.

Level

Experience with Sage Accounting Software and MS Office, including advanced knowledge of Excel;
Excellent organizational, time management, and verbal and written communication skill;
General department support (filing, copying, scanning, backup coverage for receptionist, etc.) as required;
Discretion, Judgment, and tact to handle confidential information;
Demonstrate State's core values and work in a team environment;
Strong understanding or customer service with the ability to work under pressure.

Job Specific Duties

Review accounts receivable aging report weekly, research and follow up on all short paid and/or past due invoices through coordination with Billing Supervisor;
Responsible for Cash Application in Accounts Receivable;
Responsible for progress billing for 2 divisions: State Railing and Stateform as well as intercompany billing;
Coordinate with service department and prepare billings for all servicerelated work on a monthly basis;
Responsible for billing project close out including; calculating substantial completion and full completion, Billing holdback, preparing appropriate CCDC forms for publication, and preparing close out documents;
Liaise with field management team and service team to coordinate project close outs;
Prepare monthly AR and Close out project reporting;
Research client invoice inquiries and prepare billing adjustment memos for processing as necessary;
Maintain professional and collaborative relationships with project managers, department heads, client, and installers;
Act as a backup for the Billing Coordinator for all AR related functions when required;
Filing and other administrative tasks;
Work on ad hoc projects as assigned by Director of Finance;
Stay up to date with construction law as related to credit and collections;
Documentation of Processes and any other tasks assigned by the Billing Supervisor