Intermediate Financial Analyst - Toronto, Canada - SickKids

SickKids

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About SickKids:

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

The Hospital for Sick Children (SickKids) is Canada¿s leading paediatric hospital, located in downtown Toronto.

SickKids continually strives to be a leader in healthcare and is currently undergoing a phased strategic capital planning initiative to redevelop and transform the SickKids campus to support the future delivery of world class paediatric healthcare, teaching and research.

The Facilities Planning & Development (FPD) is recruiting for a
Financial Analyst to support our capital redevelopment, infrastructure renewal and interior design projects.

The position will play an integral part within our dynamic team in ensuring all projects are financially tracked, kept on budget and the spend properly forecasted.

Reporting to the Director of Facilities Development, your role will support the FPD¿s Project Managers and Coordinators in the issuance of purchase orders, accounts payable and financial reporting.

This role will also support, working hand-in-hand, with the Project Horizon (PH) team to ensure standardization and provide back-up. You will liaise with our internal parties at SickKids and with our external vendors and partners.

Your role is instrumental in supporting SickKids capital projects, from project initiation, through to maintaining project cost control and reporting functions, throughout the project/program life cycle.

Here¿s What You¿ll Do

Maintain uptodate financial records of all Capital Projects and Departmental Operational finances, showing budgets, actuals, commitments, change orders, contractual changes, contemplated change notices, consultant errors, contemplated changes, delay claims, owner changes, change directives, contingency details, cash allowances, cash allowance disbursements, etc. Accuracy and timeliness of reports is critical to managing of projects.
Balance financial records against monthly general ledger distributions and report discrepancies to the Directors, Project Managers, Project Coordinators, and Finance Dept. Work with Finance to correct discrepancies.
Review multiple project finances with Directors and Project Managers to: obtain input on forecasted cost to commit and estimated cost at completion values; adjust budgets to balance financial tracking reports; ensure projects do not exceed their budgets. Responsible for timeliness and accuracy of project tracking report preparation based upon information provided by others.
Process all purchase requisitions using PeopleSoft (or other financial software) in a timely manner.
Code, process and obtain signatures on all incoming invoices and apron sheets project and department related. Ensure all appropriate backup is received and attached to invoices for timely processing and payment and to avoid delays, liens and ensure timely delivery of services.
Upon obtaining approval, keep a robust filing system of all documents, then direct copies to Accounts Payable. Liaise with Accounts Payable to ensure payments are issued on a timely basis, consistent with applicable payment terms.
Record amounts paid against outstanding commitments/Purchase Orders to ensure payments do not exceed commitments, monitor and adjust Purchase Order amounts in accordance to contract terms at appropriate periods of time and at end of project to ensure they are balanced.
Conduct Lien searches on projects when required for prompt payment for release of holdbacks.
Support finance department in completing HIRF, MOHLTC or other authorities on settlement package containing: Statement of Expenditures, Statement of Disbursements and Source of Funds forms, Change Order summary (contingency change order and cash allowance change orders), and provide to Finance Department for review and filing with the MOHLTC.
Attend monthly meetings as required with the Finance Dept. to review projects for financial forecast purposes and to ensure that invoices are processed and completed purchase orders are closed.
Provide monthly financial tracking reports to