Administrative Assistant - Morden, Canada - Manitoba Government

Manitoba Government

Verified Company

Morden, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant (Bilingual and Non-Bilingual):

AY3 Administrative Assistant (Bilingual and Non-Bilingual)

Regular/full-time; TerM/Full-time; Term/part-time

Various Departments

Various Division

Morden MB

Advertisement Number: 42357

Salary(s): AY3 $43, $49,704.00 per year

Closing Date:
March 28, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

An eligibility list may be created for similar positions and will remain in effect for 12 months

This competition will be used to fill bilingual (English/French) and non-bilingual positions at the Administrative Secretary (AY3) level of varying employment tenures, locations, language requirements and conditions of employment, depending on the needs of the positions being staffed.

PLEASE CLICK HERE TO ACCESS APPLICATION FORM

Conditions of Employment:

Must be legally entitled to work in Canada
Satisfactory Criminal Record Check with Vulnerable Sector Search (not required for all positions)
Satisfactory Adult Abuse Registry Check (not required for all positions)
Satisfactory Child Abuse Registry Check (not required for all positions)
Satisfactory Enhanced Security Screening (not required for all positions)

Qualifications:

Essential:

Experience performing varied administrative, secretarial, and clerical support in a professional and fastpaced office environment.
Experience performing reception duties including screening and directing calls, operating multiline phone systems, and responding to inquiries from the public.
Experience handling sensitive information with a high level of professionalism, confidentiality, and discretion.
Effective organizational and time management skills with the ability to prioritize workload, meet deadlines, and work under pressure in a rapidly changing environment.
Strong verbal communication skills in English; strong verbal communication skills in French (for bilingual positions).
Strong written communication skills in English to draft, review, and edit correspondence, letters, memos, advisory notes, and reports; strong written communication skills in French to draft, review, and edit correspondence, letters, memos, advisory notes, and reports (for bilingual positions).
Ability to take initiative and work independently with mínimal supervision.
Strong interpersonal skills with the ability to work effectively and build relationships with colleagues and clients.
Experience creating and maintaining physical and electronic filing and tracking systems.
Strong problemsolving and decisionmaking skills with the ability to use discretion and independent judgement involving nonroutine issues.

Desired:

Experience working with database programs.
Experience with general office financial administration, e.g., processing invoices for payments.

Duties:

The Administrative Assistant (bilingual and non-bilingual) performs a wide range of duties to support the branch or division to ensure operational requirements and documentation flow needs are met.

Primary duties include receiving, preparing, formatting, and distributing correspondence and documentation, compiling, and updating information, maintaining records and electronic filing systems, scheduling meetings, and providing first point of contact reception duties.

PLEASE CLICK HERE TO ACCESS APPLICATION FORM

Advertisement # 4235
Talent Acquisition
Human Resource Services

Portage Avenue

Winnipeg, MB, R3B 2A9
Phone:
Fax: Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.