Department Administrator - Toronto, Canada - Scotiabank

Scotiabank

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 175761

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose of Job:

Contributes to the overall success of the department by ensuring administrative tasks are executed in an expeditious and professional manner, and completed in line with the team's business strategies and objectives.

Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Responsibilities:

Administrative Support

Provide high quality administrative support to five Vice Presidents in the Retail & Small Business Risk Canada team, requiring discretion, confidentiality, attention to detail, and knowledge of the organization

Responsibilities include:

Arrange and schedule complex meetings with multiple and/or external stakeholders, anticipating conflicts and providing solutions
Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the departments are conducted within established budgets. Prepare and submit expense reports, in line with Expense Policies.
Coordinate and book travel for Executives as needed. Make travel arrangements (flights, hotels, and transportation) and coordinate schedules during travel.
Complete all duties in a timely and professional manner, proactively communicating with Executives and stakeholders.

Department Administration

Coordinate activities for the successful onboarding of new employees to the Retail & Small Business Risk Canada team
Oversight of Risk Collaboration Hub & Approval Tool to ensure users are adhering to standards, procedures, and guidelines and inputs are completed to a high degree of accuracy
Support the successful execution of specific projects by completing administrative activities including:
Attend internal coordination and project meetings and document meeting minutes, as required
Communicate with team members and stakeholders, request and followup on information
Other duties as required to support the effective operations of the Retail & Small Business Credit Risk Canada team

General

Be an approachable presence in the department, assisting department members as needed, contributing to the overall success of the department.
Understand how the Bank's risk appetite and risk culture should be considered in daytoday activities and decisions.

Job Requirements:

Experience providing administrative support and working with Executives
Experience with department administration and coordination
Strong computer skills and knowledge of Microsoft Office programs (MS Word, PowerPoint, Excel, and Visio) and Microsoft Teams
Strong communication and interpersonal skills, works well in a team environment
Strong time management and organization skills, high level of attention to detail
High level of discretion required when dealing with confidential matters
Willing and excited to learn new processes and tools

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas

Guided by our purpose:
"for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.