Facility Coordinator - Ottawa, Canada - Black & McDonald Limited

Black & McDonald Limited

Verified Company

Ottawa, Canada

4 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‐trade service provider that safely delivers high quality construction, facilities management, and technical solutions.

We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America.

With over 100 years of diverse market experience, we are a forward‐thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Duties and responsibilities include but are not limited to:

Assisting the Contract Manager in maintaining property documentation such as budgets, site access, reporting, health and safety and payroll.
Responsible for overseeing the creation of work orders, purchase orders and managing of invoices to ensure accurate allocation of costs.
Overseeing preventative maintenance work orders through various online platforms, creating corrective work orders, and assisting with the scheduling of maintenance.
Communicating with clients through formal and adhoc reports. Collecting and reporting on energy and utility usage.
Managing a subcontractor pool, continuously seeking to expand the prequalified subcontractors.
Report on Key Result Areas and other Divisional requirements including tracking, analysing, and trending of costs.
Assisting with minor project work including assisting the Project Manager by performing job showings with approved subcontractors, assisting with the RFQ process and award, coordination of awarded projects, completing project documentation and tracking of project costs / billing.
Other administrative duties as required.

COMPETENCY REQUIREMENTS

Change Orientation
Communicates Effectively
Continuous Learning
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others

EDUCATION REQUIREMENTS

Degree or Diploma in Business Administration or related field.

WORK EXPERIENCE REQUIREMENTS

Proven work experience as a Property/Facility Coordinator or similar role.
Experience managing subcontractors.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Motivated with the ability to work with strict timelines in a fastpaced team environment.
Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.