Administrative Assistant - Vancouver, Canada - Columbia Academy
2 weeks ago
Description
Columbia Academy is hiring for Administrative Assistant
About Columbia Academy:
Columbia Academy is a reputable school located in the heart of Downtown Vancouver. We are an academic driven school with a strong focus on community volunteering, academic competition and school clubs.
We strive to empower our students to reach their full potential with a focus on academic excellence, character development, and fostering a love for lifelong learning.
Some of the responsibilities include, but are not limited to:
- Provide comprehensive administrative support, assisting with the day-to-day operations of the school office.
- Provide clerical support: type letters, reports, newsletters and information to parents from school principal as well as from individual teachers; provide typing support to academic staff
- Maintain student files, attendance records, and staff documents, ensuring accuracy and confidentiality.
- Open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail
- Assist teaching staff with input and printing of report cards
- Maintain petty cash
- Assist with data entry tasks, including inputting student enrolment information, grades, and attendance data into the school management system.
- Help schedule appointments, meetings, and events, managing the school calendar efficiently.
- Manage office supplies, including ordering, organizing, and distributing them to staff members as needed.
- Serve as a communication liaison between parents, students, and staff, relaying messages and addressing general inquiries.
- Provide assistance in planning and coordinating school events, such as school trips, parentteacher conferences and open houses.
- Assist with the process of purchasing of school texts and consumables;
- send appropriate invoices and forms to accounts payable department
- trace missing shipments and maintain adequate supplies
- record and maintain the school supply accounts
- Assist in maintaining school attendance records for staff and students
- Assist in maintaining the school's teacher and student records
- Register all new students and staff to the school completing all the necessary forms and providing parents with information
- Obtain student records from prior school if necessary and give them to the appropriate staff
- Prepare transfers and necessary documents when a student leaves the school
- Update each student file each semester
Requirements:
- Languages: Must be fluent in written and spoken English
- University degree and Canadian high school diploma are preferred
- At least two years of local working experience in a related area
- Preference for those who have worked in an elementary/secondary school or similar educational setting.
- Strong organizational and time management abilities.
- Attention to detail and accuracy.
- Excellent Presentation and Communication Skills
- Proficient knowledge of MS Office
- Expert in Social Media management: IG, Facebook, YouTube
- Experience in basic graphic design, making and editing video
- Detailsoriented, able to multitask and work in a fastpaced environment
- Have a positive attitude and ability to adjust to changes and follow deadlines.
Benefits:
- The salary for this position starts at $36, 000 annually
- Extended health benefits will be provided after the successful conclusion of the probationary period
- A performance bonus if performance exceeds expectation.
- School events, including a Whistler trip, Ocean Cruise, Christmas dinner and other field excursions and celebration events
Salary:
From $36,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Vancouver, BC V6B 2M1: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
Work Location:
In person
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