Assistant Property Manager - Ottawa, Canada - The Taggart Group of Companies
Description
Work Description:
In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls.
The performance of the duties must ensure a quality approach to all employees, customers, subcontractor/general contractors, tenants, managers and suppliers.
All responsibilities must be performed in a manner consistent with the Taggart Realty Management vision, mission, and must comply with all company policies and procedures.
Major Responsibilities:
Assistant Property Manager
- Work closely with the Property Manager and Building Operators to support day to day operations of properties.
- Liaise with tenants on building and tenant related issues
- Work with contractors, vendors, and suppliers to schedule work for preapproved work and issue purchase orders.
- Process purchase orders, invoices and tenant work orders while ensuring accurate coding and approvals are in place.
- Prepare various correspondence to residents
- Participate in the rental arrears process.
- Maintain all property correspondence and documentation records
- Keep all records in the online database current including tenant information, utility meter information, parking information etc.
- Responsible in changing of tenancy/ownership and associated payment arrangements.
- Other duties as requested by the Property Manager.
Statement of Qualifications:
Knowledge, Skills, and Abilities
- Minimum High School Diploma, postsecondary education preferred.
- Minimum of two years of experience in Property Management and/or Office Administration.
- Intermediate or advanced proficiency in Microsoft Office, including Microsoft Word, Excel and Outlook.
- Strong attention to detail, organizational skills and administrative skills.
- Strong ability to prioritize and handle multiple tasks simultaneously.
- Ability to work independently and as part of a team.
- Proven ability to work effectively under pressure in order to meet deadlines.
- Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.
- Experience with Yardi would be an asset.
Physical/Sensory Effort/Work Environment:
- Sitting or standing for long periods of time at workstation.
- Manual dexterity required to use desktop computer and peripherals.
- Repetitive work.
- Providing service to several people, working under many simultaneous deadlines.
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