Administrative Support Agent Class I replacement - Sainte-Anne-de-Bellevue, Canada - John Abbott College

John Abbott College
John Abbott College
Verified Company
Sainte-Anne-de-Bellevue, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job Description:


Start date:
June 12, 2023

JOB SUMMARY:

Under the direct supervision of the manager of financial services to process, according to procedures, payment of invoices, purchase orders & issuing of cheques.


DUTIES AND RESPONSIBILITIES:


  • On a daily basis, verify, process and input all invoices to CLARA accounting system
  • Input special Payroll/Human resources remittances as required
  • Copy and send invoices without purchase order or budget code to departments for approval
  • Followup invoices not returned from department for approval
  • Follow payable procedures concerning codes for T4A
  • Respond to internal and external queries concerning accounts payable
  • Communicate with companies regarding questions, discrepancies or mistakes on invoices
  • Verify and balance payment proposal for invoices to be paid on biweekly and monthly cheque runs
  • Prepare and print cheques; transmit information to government for authorization to pay; follow procedures for seized cheques
  • Maintain control of balances for purchase orders closing if purchase order is complete
  • Input and update "Particulier" supplier (nonenterprise) data
  • Reconcile supplier statements and follow up on outstanding items
  • Request cheques for outstanding credits when applicable
  • Order appropriate reports related to accounts payable
  • Analyze and transfer purchase orders at year end
  • Perform other related tasks as required

QUALIFICATIONS:


Education


To have a secondary school diploma or a diploma of vocational studies in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.


Specific requirements

  • Minimum oneyear experience in accounts payable in a computerized accounting environment
  • Basic French oral, comprehension
  • English intermediate oral and written
  • High degree of computational accuracy


  • Word

  • Basic


  • Excel

  • Intermediate
  • Excellent communication skills

Testing may be required to demonstrate knowledge of:

  • Word (basic)


  • Excel
(Intermediate)

  • English (Intermediate oral and written)
  • French (Basic oral)
  • French (Basic comprehension)
  • Accounts Payable
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