Scheduling and Operations Analyst - Markham, Canada - Sienna Senior Living

Sienna Senior Living

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are Sienna Senior Living, a publicly traded company (

TSX:
SIA) and one of Canada's leading owners and operators of seniors' residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families.

And we truly believe it is a privilege to serve Canada's seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.

At Sienna, we empower our 12,000 team members to help our residents live the life they desire and deserve.

We provide our team members the tools and support to deliver excellent clinical care and elevate the resident experience through choice, personalization, and community engagement.

What Sienna Offers:
We are a purpose driven organization.

We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work.

And we offer a number of programs and benefits that support team members' financial, personal and professional needs:

A competitive salary and vacation package
Health & Dental benefits program
RRSP with employer match
Share Ownership and Reward Program (SOAR)
Employee Share Purchase Plan with company match
Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
A welcoming culture that values diversity and differing perspectives, experiences and beliefs

What You'll Be Doing:

Lead and coordinate all components of scheduling, callouts, payroll submissions, Core functions within the designated systems.
Ensure that team member schedules are accurate by completing master schedules, maintaining daily adjustments, exceptions, coding, availability to ensure proper staffing levels are maintained and accurate pay for team members.
Responsible for taking all absences calls and daily communication with the department manager for absences and update the time sheet accordingly.
Ensure that payroll daily edits are completed and submitted to payroll on time by the payroll deadline dates. Liaise with onsite leadership to coordinate timely close of payroll.
Monitor the time clocks punches for late, early, missed punches etc. and makes adjustment within the scheduling and payroll system.
Use the callout system to find replacements for absent shifts. Communicate as appropriate with site leadership to ensure awareness to any vacant shifts that are not able to be filled.
Ensure on a daily basis that time off requests submitted by team members are validated, appropriately updated on the time sheet, aligned to the collective agreement and approved by the respective manager.
Responsible for completing daily edits, reconciling payroll based on schedules vs actual punches, and following up with managers as appropriate to resolve any discrepancies.
Prepare data for daily staffing meetings, and weekly/biweekly business reviews. Attend meetings and lead discussions on current staffing levels, opportunities and challenges. Provide analysis and support to onsite leadership regarding current schedules, master schedules, and recommendations on hiring.
Utilize standard reports and audits for accurate scheduling and payroll.

What you need to know:

Bachelor's degree and/or Diploma or Certificate or relevant
Must have a minimum of 13 years scheduling, time & attendance and pay
Experience with understanding collective
Proficiency with MS Office, Outlook, Word and
Must demonstrate experience in working as part of an interdisciplinary
Understanding of payrelated employment legislation would be an asset.
Experience in a healthcare environment would be an asset.
Driver's license and ability to travel as necessary.
Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process._