Executive Assistant/Office Manager - Toronto
1 week ago
The EA role is also in charge of managing the office. Support to CEO of MUFG Securities Canada and to CCAO of MUFG Bank Canada: Manage and maintain the executive's calendar including scheduling meetings appointments and travel Prepare edit format reports presentations correspondence and other documents Screen respond to emails phone calls communications on behalf of the executive Coordinate logistics for internal external meetings including preparing agendas taking minutes Make travel arrangements prepare detailed itineraries accommodations transportation expense reports Track follow up on important tasks projects deadlines Assist confidential sensitive matters highest level discretion Support special projects perform administrative duties assigned Office support Act point contact among executives employees clients external partners Manage information flow timely accurate manner Screen direct phone calls distribute correspondence Maintain contact list CEO Directors Suggest efficient ways run office troubleshoot malfunctions Manage Uber account group ManageCoordinate office repairs/serviceManage contract price negotiations with vendors onboarding sourcing Manage office supplies/furnitureManage BCP for officemanage Health Safety for officemaintainoffice filesAssistleadmanage special project required Finance manage invoice payments for Securities as requiredMaintain costs seek reduce costs officesupplies equipment vendors/service providersManagereexpensereportforallSecuritiesemployeesonmonthlybasis Qualifications 35yrasexperienceEAseniorsexecutivesOfficeManagement experienceanassetAbilityworkindependentlyProficientMicrosoftOfficewordexcelPowerPointProficientAdobeAcrobatProactiveapproachproblemsolvingstrongdecisionmakingskillsstronginterpersonalskillsabilitybuildrelationshipswithkeystakeholders Education BachelordegreedinAdministrationconsideredasset
Job description
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