Receptionist/administration - Acheson, Canada - Northgate Industries Ltd.

Northgate Industries Ltd.

Verified Company

Acheson, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Northgate Industries is looking for a Receptionist/Administrative Assistant.

The Receptionist is the first-person customers see when entering the company.

The Receptionist embodies strong customer service skills, a respectful and courteous demeanor and willingness to help others and provide additional support as required.

Key Accountabilities

Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
Operating a multiline switchboard
Assist visitors to navigate through the office
Assisting other departments within the organization when requested
Sending, receiving, and distributing courier packages/mail
Keeping the reception area tidy.
Screening phone calls that come into the main phone line before forwarding to ensure they are being directed to the proper area.
Sorting and distributing Canada Post mail.
Maintain calendars for Executives, Boardrooms, etc.
Book travel when requested for all departments
Responsible for company event organization.
Ensure the stationary room is neat, tidy, and stocked.
Ensure that the coffee supplies are stocked.
Takes customer complaints or issues and pass them on to the appropriate parties
Coordinates with HR/Payroll Coordinator for information to complete birthday cards for employees
Responsible for ordering and pickup monthly birthday snacks
Responsible to coordinate with HR/Payroll Coordinator for dates for Milestones
Responsible to order milestone plaques once per quarter and ensure arrival before milestone anniversary celebration
Coordinates the booking and setting up of meeting rooms
Responsible for managing and updating company credit card and fuel card assignments for new and current employees
Assists Accounts Payable monthly with the company Mastercard statement creating employee expenses on spreadsheets and forwarding to individual employees for their expense submissions
Provided administrative support for Quality Control Operations assisting with accurate label typing
Organizes and files company documents either electronically or with a paper filing system
Provides support for teams when necessary
Other administrative tasks as required

Qualifications & Experience

Requires Grade 12 diploma or equivalent supplemented by general accounting course
MS Dynamics Great Plains Software (asset)
Proficient in Microsoft (Excel, Outlook, and Word) and Adobe

Skills

Time management skills to be able to prioritize activities, especially when there is a high volume of tasks
Attention to detail to ensure that all company memos are free of any errors
Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
Communication skills to be able to communicate with internal team members or clients and understand their needs
Strong organizational skills to keep multiple calendars organized
Administrative skills to be able to use advanced computer programs including Microsoft Office
Flexibility to be able to move between activities and duties quickly if priorities change
Reliability
Strong memory