Executive Assistant - Toronto, Canada - Dilawri Group of Companies - Ontario Region

Dilawri Group of Companies - Ontario Region

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WANT TO WORK for one of
Canada's Best Managed Companies?

Dilawri Group is now actively searching for an experienced
Executive Assistant reporting to the Chief Financial Officer at our
National Office in downtown Toronto.

This position is responsible for all general administration, clerical and coordination aspects related to the National office and its executive team.

ABOUT US

Privately owned and operated by the Dilawri family since 1985, the Dilawri Group of Companies continues to build on a history of excellence as Canada's largest automotive group.

The company's national network represents 35+ of the world's most beloved automotive brands in 75+ dealerships in Canada and the US.

Have 5 + years of relevant experience in an executive administrative role
Are proficient with Microsoft Office (Word/Outlook/Excel)

Responsibilities:

Greeting visitors, answering incoming calls and handling general office inquiries.
Scheduling of executive calendars, office meetings, teleconference calls, offsite meetings & other events including associated event requirements.
Compilation and distribution of monthly executive reporting and other adhoc reporting, as required.
Compile and distribution of meeting minutes, where required.
Assist with the preparation of slide material for presentations and executive meetings.
Coordinate the booking of travel and related requirements for the executive team.
Tracking of accounts payable invoices, obtaining approvals and forwarding to accounting for payment.
Preparation and submission of executive team expense reports, as requested.
Managing the booking of boardroom calendars.
Maintain tracking of National team attendance and vacation absences.
Ordering and maintaining office supplies.
Manage all inbound and outbound couriers.
Preparation of ad hoc reports as required.
General filing and other miscellaneous work as required.
Prompt handling of corporate inquiries.
Prompt response, handling and forwarding of any customer servicerelated matters.
Other responsibilities as determined by management.

Qualifications/Requirements:

Strong computer proficiency with all MS Office suite of products, including PowerPoint, Excel and Word.
Minimum of five (5) + years of work experience.
Bilingual (English & French) considered an asset but not mandatory.

If you are searching for an opportunity to grow your career while adding value to our team, then this role is for you.

We invite you to submit your resume, in confidence, for our review and consideration.

Dilawri Group of Companies is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination.

We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.