Document Controller - Toronto, Canada - Stantec

Stantec

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Document Controller F5 )

Description
We're in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives.

By managing capital programs and projects as if they were our own, our program management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization's objectives.

Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.

Join an award-winning team of program and project management specialists that are passionate to bring transformational project solutions to life.

Your Opportunity

Your Key Responsibilities

Follow and maintain document control processes, systems and procedures established for the program/project
Follow policies, procedures, and processes to support robust document management in accordance with program and organizational objectives.
Support and use designated electronic systems to store documents, track communications and manage edits.
Migrate and assist with migrating documents between required document management systems, which includes interfacing with internal and external stakeholders.
Compile and assemble documents, reports, manuals, and other materials.
Prepare status reports as required.
Review submitted documents for accuracy and completeness (metadata) in compliance with document control procedures.
Review and ensure documents meet production standards.
Develop, manage and maintain document control systems.
Attend training as required to ensure effective support of document control processes and systems.
Provide support to t management and team members ensuring adherence to client standards, Stantec procedures and best practices.
Scan, photocopy, print, log, distribute, retrieve and file documents.
File and maintain print and electronic documentation, tracking internal and external distribution.
Process and track client and vendor documentation.
Observe record retention procedures and policies.
Ensure quality procedures are maintained.
Provide general project and office support as required.

Qualifications

Your Capabilities and Credentials

Familiarity with and experience using document control software such as Unifier and ProjectWise.
Solid communication and interpersonal skills.
Good written and verbal communication skills.
Excellent organizational skills and attention to detail.
Demonstrated ability to handle multiple priorities and assignments.
Proficiency in MS Office and Adobe Acrobat.
Strong interpersonal skills.
Able to work both collaboratively and independently.

Education and Experience

Technical degree, diploma, certificate or equivalent in a related field or a comparable combination of education and experience.
Minimum of 5 years in a Document Control or similar role.
Experience with relevant systems and tools such as ProjectWise, Unifier and Aconex
Prior experience working on large infrastructure programs is an asset.
Experience in mass transit and related projects is also a plus.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us.

Join us and redefine your personal best.

Benefits Summary:

Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

Primary Location :
Canada-Ontario-Toronto

Work Locations:

Toronto ON

Organization :
BC-1262 Transpt-CA PMCM

Employee Status :
Regular

Job Level :
Individual Contributor

Travel :
No

Schedule :
Full-time

Job Posting :
Oct 30, 2023, 12:10:42 PM

Req ID: 230004F5

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employmen