Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy**Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Schulich Interfaculty Program in Public Health offers a unique, world class Master of Public Health (MPH) Program.

The MPH Program will produce transformative knowledge, professionals and leaders that work to create healthy and sustainable communities both locally and globally.

To this end, the Schulich Interfaculty Program in Public Health fosters professional education, public outreach and scholarship to support practitioners, leaders and change agents in moving societies toward more sustainably healthy futures.

Responsibilities:

As part of the incumbent's duties, the individual shall be solely responsible for:

Managing correspondence in the MPH Mailbox
Creating file folders and tracking all correspondence for general inquiries, current students, applicants and alumni
Maintaining office supply inventory and ensuring the storage room is organized
Preparing travel expense forms for students and guests seeking reimbursement for sanctioned expenses
Preparing casebook and Christmas card mailings
Creating and updating Standard Office Procedures (SOPs) for all positions
Archiving applicant and graduate files on a regular basis and in accordance with Western University's retention policies

In addition, the incumbent will assist the Manager, Program Coordinator and/or the Career Development Coordinator, when applicable, with:

Attending recruitment events and conferences
Assisting with event planning and preparation
Assisting with CEPH data collection
Preparing materials for the Director and Manager for meetings as required
Assisting Program Coordinator and Career Development Coordinator as needed
Performing yearly file updates and purges
Other duties as assigned

Qualifications:

Education:

Community College Diploma in an administrative field

Experience:

1 year of experience providing customer service in a business office setting

Skills, Abilities & Expertise:

Knowledge of general office procedures including records management systems
Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
Selfmotivated multitasker with strong organizational skills
Positive, outgoing attitude with genuine customer service orientation
Demonstrated ability to work independently, take initiative and follow through on work assignments
Familiarity with University policies and procedures preferred
Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

Why Western?:

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity:

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.